About the role
We are looking for a highly organized and proactive Operations Executive to be the operational backbone of our Project Management (PM) business. Sitting at the heart of the project delivery cycle, you will take ownership of the financial administration for a diverse portfolio of projects - raising invoices to securing payments - while actively supporting project documentation and tender proposals.
Key responsibilities
- End-to-End Billing & Invoicing: Manage the complete billing cycle for assigned projects (both upstream and downstream invoicing) in strict alignment with monthly deadlines. You will act as the commercial gatekeeper, understanding the specific financial terms of each project to ensure 100% billing accuracy.
- Financial Tracking & Credit Control: Maintain highly accurate project and invoice trackers. Proactively collaborate with Project Managers and follow up directly with clients to ensure payments are processed correctly, in full, and on time
- Tender & Proposal Support: Assist the team in crafting competitive proposals and bidding materials, tailoring content to highlight our specific service offerings for each project.
- Project Documentation: Facilitate the preparation, organization, and management of vital project documents throughout the tender and contracting phases.
- General Administration: Provide seamless day-to-day operational support, including document execution, managing correspondence, and handling ad-hoc administrative tasks to keep the PM team running efficiently.