Compliance with the provisions of the Companies Act, 2013.
>Conducting Board, CSR and General meetings as per provision of the Companies Act and applicable secretarial standards. (Including virtual meeting via video conferencing)
>Regularly fillings with the Ministry of Corporate Affairs.
> Maintenance of statutory records/registers as per the Companies Act
> Compliance with Depository Participants for DEMAT account of the Company and shareholders.
> To ensure support to old shareholders for verification and execution of documents required by IEPF for release of
fractional entitlement. (Incl. required compliance fillings under IEPF)
>Maintain tracker for Board Resolution passed for effective implementation
> Take initiative for implementation of automation and digitalization in Secretarial practices/Board & Committee meetings management
Compliance with FEMA & Other Provisions
> Ensure filling of Foreign Collaboration Survey, Foreign Liabilities & Asset Survey.
>Ensure monthly return fillings like Annual Survey of Industries, Price & Production return, capex return as per the Collection of Statistics Act
Compliance with CSR provisions
>Finalization of Annual CSR Budget and Tracking
>Ensure opening of Unspent CSR A/c and transfer of unspent amount before 30 April every year
>Ensure payment from Unspent CSR accounts as per MoUs executed.
> Awareness creation for CSR implementation team on CSR Compliance
> Draft MoUs for CSR Projects
> Ensure Due Diligence for CSR implementation partner as required under the Companies Act 2013
Legal support to Internal stakeholders
>Drafting and execution of Non-Disclosure Agreements, Undertakings, Declaration etc. as per customer requirements.
>Support for payment of stamp duty online via stock holding corporation
> Support to internal stakeholders for getting Digital Signature Certificate for the purpose of statutory fillings/Tender/Customs etc.
>To provide support for drafting, execution and issuance of Power of Attorneys to associates of the Company for required Business Purposes.
> To Co-ordinate for all rental agreements/contracts of all Sales offices/warehouses of Company across India
> To support for E-Stamping and registration of Lease/Rent agreements at local sub-registrar of concerned location.
To file and track legal suits/cases filled on behalf of Company.
>Coordinate with Advocates and Internal legal counseling for filling the suit with appropriate judicial authorities and for ongoing litigation.
Export Controls
>To act as Export Control officer for the Company
>Compliance of Export Control guidelines applicable to the Company
> Review of Export Sale Enquiries based on defined process and provide clearance/guidance for compliance.
> Ensure proper documentation is maintained for all Export Control inquiry.
>Conduct periodic sanctioned party list screenings of customers, vendors and employees as per defined process.
>Periodic awareness sessions for internal stakeholders like Sales.
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