Oversees and directs all aspects of Finance and Accounting department in the hotel and ensures its smooth running so that all financial and management reports are accurate and available by their due dates.
Defines and implements hotel internal control policies and procedures, ensuring their effectiveness so that the profitability of the hotel is maximized (in conjunction with the General Manager of the hotel).
- Ensures books, records and accounts are maintained accurately and fairly reflect the transactions and administration of the assets of the hotel.
- Devises and maintains a system of internal accounting control sufficient to ensure that transactions are executed in accordance with Management’s general and specific authorization and in compliance with generally accepted accounting principles and specific country legislation
- Reviews and certifies any hotel internal or external financial reporting before distribution
- Oversees the preparation of the hotel’s yearly operating budget
- Ensures the hotel hold all required licenses and permits to operate
- Ensures the hotel has adequate insurance policies in place as stipulated in the Management Agreement
- Reviews all proposed contracts for pricing and terms, ensuring that hotel’s interest comes first and is protected at all time
- Provides assistance to other operational departments in the definition, implementation and follow-up of improved internal control tools
- Maintains close communication with third parties such as Owning company, public auditors, external auditors, local authorities and Accor Regional Office
- Oversees and ensures the smooth running of all accounting functions in the hotel and in particular:
- The timely preparation and release of accurate monthly financial statements and other related reports
- All balance sheet accounts are fully reconciled on a monthly basic and discrepancies are immediately identified and corrected.
- Oversees and ensures the smooth running of Account Receivables, Credit and Cashiering functions in particular:
- All account receivable balances are bona fide and appropriate actions taken to collect overdue amounts
- Regularly organize credit meetings with the participation of the General Manager and all concerned Heads of Department where all debtors’ balances are analyzed
- Oversees the maintenance of the Account Receivable sub-ledgers in creating new debtors’ code or updating credit limits
- The safeguard of all hotel cash and bank assets to certify all monthly bank and credit card reconciliation, to ensure that all daily cash and cheque collection are duly verified and banked-in-intact on a daily basic.
- Oversees and ensures the smooth running of the overall cost control functions, in particular:
- The actual record and safeguard of all stocks of the hotel with an variances being justified and corrected.
- The strick respect of all control procedures and policies
- Oversees and ensures the smooth running of the purchasing functions, in particular that all procurement of goods and services are done in accordance with the hotel policies and procedures.
- Oversees and ensures the smooth running of the overall payroll and general administrative functions, in particular:
- The accuracy of the payroll calculation and payment to employees
- The strict respect of country tax legislation (preparation and filing of all tax matters)
- Oversees all legal and tax matters related to the hotel in liaison with consultants and local authorities
- Oversees and ensure the smooth running of the hotel’s computer system.
- Perform other reasonable duties assigned by the Management