POSITION:Executive Assistant/HR Designee
DEPARTMENT:Human Resources
REPORTS TO:General Manager
FLSA STATUS:Salaried, Exempt
LOCATION:SNHU Arena-Manchester, NH
LEGENDS GLOBAL
Legends Global is the premier partnertothe world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.
The LegendsGlobal culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team.Soundlike a winning formula for you? Join us!
THE ROLE
The Executive Assistant / HR Designeeplays a critical role as an operational partner, combining high-level administrative support with ownership of key human resources functions.
Administrative Support
Provide high-level administrative support to leadership, including calendar management, meeting coordination, and correspondence
Coordinate meetings, includinglogistics, materials, and follow-up
Support internal and external communications and document preparation
Assistwith marketing-related administrative tasks, including coordination of materials and project support
Oversee general office operations, includingorderingsupplies, equipmentmaintenance, and workspaceorganization
Support customer service inquiries and responses
Coordinate with IT providers for troubleshooting and scheduling support
Reads and routes incoming mail. Locates and attachesappropriate fileto correspondence to be answered by Director or Manager
Assistswith customer service inquiries and responses. Composes andtypesroutine correspondence
Organizes andmaintainsfile system and files, correspondence, and other records
Helps with VIP and Premium ticket requests andassistswith fulfillment
Assistingwith scheduling and making appointments
Greets scheduled visitors & vendors and directs toappropriate areaor person
Conducts research and compiles andtypesstatistical reports. Completes monthly facility reports
Other duties assigned
Human Resources Responsibilities
Ensure compliance with Legends Global HR policies and all applicable federal and New Hampshire employment regulations
Administer HR policies, procedures, and programs for all facility personnel
Manage full-cycle recruiting, including job postings, interviewing, hiring, and onboarding
Coordinate and conduct new employee orientations
Maintain employee records, including benefits participation, personnel changes, and reporting data
Administer benefits programs (health, dental, vision, life, disability, leave programs, COBRA, and FMLA)
Support performance management processes, including reviews and salary administration
Provide guidance to management on employee relations matters and escalate issues as appropriate
Coordinate or deliver training for managers and employees, including compliance and customer service programs
Prepare separation documentation, conduct exit interviews, and track turnover trends
Investigate workplace incidents and prepare reports for insurance carriers
Assistwith biweekly payroll processing, ensuring accuracy andtimelysubmission
Additional Responsibilities
Support overall HR and administrative operations and team coordination
Collaborate with leadership and cross-functional teams to achieve business and operational goals
Assistwith reporting, special projects, and other duties as assigned
Proactivelyidentifyareas whereadditionalsupport is needed and step in asrequired
Provide administrative and operational support during event days and high-volume periods
Assistleadership and team operations in a fast-paced, dynamic environment
SUPERVISORY RESPONSIBILITIES
There are no supervisory responsibilities in this role.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge,
skill, and/or abilityrequired. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
High school diploma or equivalent required; associate’s orbachelor’s degree in Business Administrationor a related field preferred
2+ years of administrative and/or HR e