Specialist, Bid Support

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Title:Specialist, Bid Support

Reporting to: Assistant Manager, Bid Support

Key stakeholders: Head of Solution & Proposals, Proposal Managers/Directors, Bid Coordinators, Sales Enablement and Operations Leads, Subject-Matter-Experts

Direct reports: Not applicable

Duties & responsibilities

What this job involves –

·    Work collaboratively with the Sales Leads and proposal manager to provide support for varied presales solution aspects, including bid-response.

·    Lead the kick-off calls, coordinate with department heads to identify specific stakeholders for individual bids, and act as the main contact-point for process execution.

·    Manage the bid portals and provide regular updates to Bid Managers/Directors on projects in the pipeline.

·    Complete first baseline draft RFP response, pulling baselines from proposal databases & baselines libraries. Would need to edit or re-write the responses to provide the best suited response. Gradually, start developing RFP’s end to end, while actively engaging with Sales Lead or Project Managers and/or Account Team.

·    Own the development of tailored CVs/Bios/Case studies working with the business lines and SMEs.

o   Engage with all organizational SMEs to ensure that their inputs are incorporated in a timely manner.

·    Undertake research on customer and opportunity and gather competitive information to feed into bid-evaluation process and responses.

·    Contribute to the development of slides for bid presentations in PowerPoint, in coordination with the proposal manager, bid coordinator, and graphic design specialists.

·    Assist in preparing qualification and client proposal materials by bringing the best of the practice and delivering high quality client development materials.

·    Identify unique questions & responses in completed bids, and update the baselines with new content or coordinate with KM colleagues to have this closed

Performance objectives

·    Ability to understand company’s service lines, business dynamics, and value proposition, and showcase the same through accurate, comprehensive and well-written draft responses

·    Ability to share ideas, display proactiveness, ownership of individual tasks, contribute to team projects, and ensuring closure in strict timelines

·    Teamwork, timeliness, quick learning, resourcefulness, ability to ideate – would be the key traits

·    Should be open to support during peak hours or after-office hours to contribute towards urgent client submissions

Key skills

·    Experience in Proposal Management / Support from a reputed firm

·    Content writing, content/knowledge management

·    Excellent written, verbal and interpersonal communications skills

·    Proficient with MS Office (Word, PowerPoint and Excel)

·    High attention to detail with consistent high-quality deliverables

·    Able to work on strict turnaround times, and have a problem-solving approach

·    Functional experience of MS Office (Word, PowerPoint and Excel); proficiency in formatting/design will be a plus

·    Good to have:

o   SharePoint – Creating lists/libraries/sites

o   Experience in Real Estate industry, especially construction or project management

Employee specification

·    Post-Graduate, with excellent academic credentials

·    6-8 years of relevant experience from a professional services firm, including proposal editing and writing

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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