We are looking for an experienced project coordinator to support our projects team on a life science site in Düsseldorf. You will provide a comprehensive and flexible administrative support service to the Head of Projects and Projects team.
The right individual will need to be based on site in Düsseldorf 3 to 4 days a week.
Key Responsibilities
Ensuring business policies and processes are effectively communicated and implemented within the Projects team.
Ensure the provision of healthy and safe working conditions and that both clients and Company health and safety policy and process is effectively implemented across the Business Unit.
Management of all QHSE online reporting (to include Hazards, SmoWP, Audits)
Completion of Audit Schedule each year
Ensure staffing structures on all contracts are updated when requested.
Adhoc event management upon request
Diary and Email Management for Head of Projects
Adhoc Travel arrangements for Head of Projects
Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.
Provision of guidance, advice, coaching and support to all other Project Coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward.
Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.
Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential.
To assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process
Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit
Arranging all sales calls with Senior Team members on an adhoc basis
Work with our Sub-contractors and Head of Projects to ensure the best price for all sales opportunities
Support of Mobilisation as and when required
Key Skills
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