Executive Assistant & Office Manager

Founded in 2024 and headquartered in Signal Hill, California, Karman Industries is at the forefront of revolutionizing industrial thermal energy. Our mission is to electrify global thermal systems across data centers, manufacturing, and energy industries. Karman is developing the revolutionary Heat Processing Unit (HPU) to reinvent thermal handling for giga-scale data centers & AI factories. The HPU is built around a supercritical CO2 chiller system utilizing a high-speed electrically driven turbomachinery core. Our system aims to reduce energy consumption in data center thermal management by greater than 25% and increase energy density by 10x.

At Karman Industries, we are committed to fostering a dynamic and inclusive work environment where innovation thrives. Our team is composed of passionate professionals dedicated to making a tangible impact on the future of industrial manufacturing. Join us in our mission to transform the industry and contribute to a more sustainable world.

Key Responsibilities

Executive Support

• Partner closely with Karman's C-Suite — primarily the CEO — managing complex, multi-timezone calendars and ensuring executive time is aligned to the highest-priority business needs

• Coordinate internal and external meetings across leadership syncs, board meetings, investor calls, and strategic partner engagements

• Own end-to-end travel logistics: transportation, accommodations, itineraries, and expense reporting

• Triage C-Suite email, flag urgent items, and draft responses as needed

• Prepare executives for high-stakes meetings with agendas, briefing materials, and summaries

• Liaise between the C-Suite and internal teams to drive alignment, clear communication, and timely follow-through

Office & Operations

• Serve as the operational backbone of Karman's HQ, owning the day-to-day environment so the team can focus on their work

• Manage vendor relationships, service contracts, facilities needs, and building coordination

• Own office supply and inventory management across common areas and workspaces

• Coordinate new hire onboarding logistics — workspace setup, equipment, access, and day-one readiness — in partnership with HR and IT

• Plan and execute company events, offsites, all-hands, and culture programming

• Manage onsite visitor and guest experience, including reception, conference room coordination, and VIP hospitality

• Own branded merchandise programs, including vendor sourcing, inventory management, and coordination of swag for onboarding, events, and partner gifting

• Anticipate operational needs, surface gaps proactively, and resolve issues before they escalate

Desired Tools Experience Tools & Systems

• Calendar & Email: Outlook

• Project Tracking: JIRA

• Communication: Teams

• Documentation: Sharepoint

Compensation bands are determined by role, level, location, and alignment with market data. Individual level and base pay is determined on a case-by-case basis and may vary based on job-related skills, education, experience, technical capabilities and internal equity. In addition to base salary, for full-time hires, you may also be eligible for long-term incentives, in the form of stock options, and access to medical, vision & dental coverage as well asaccess to a 401(k) retirement plan.

Karman Industries is an Equal Opportunity Employer; employment with Karman Industries is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.