Take responsibility in assigned legal entities regarding accounting payable.
1. Account Payable
- Work with AI tool to review invoice
- Record expenses when incurred.
- Process payments to third parties in time. Zero intercompany overdues. No backlog in handling invoices.
- Secure insurance premium invoices are paid on time.
- Verify supporting documents and book AP invoice in accounting system (with proper accounts and cost of centre) within 2 working days onced supporting documents are submitted & validated.
- Pay attention to book correctly some AP invoices to Inventory account.
- Assign Tax codes for the Purchases correctly.
- Propose payment plan timely and accurately for review.
- Submit payment plan as scheduled every month.
- Once payment plan is approved, process payments and follow up with approver to make sure all payments are processed within the same day or 1 day latest.
- Ensure all successful payments are booked & applied to AP invoices in accounting system in the same period (no later than 2 working days from payment date).
- Trưởng phòng tài chính trước hoặc vào ngày WD+1/Reconcile Payments between Bank & Accounting system and submit to direct superior/ Finance Managers on or before WD+1.
- Ensure all payments made are supported by qualified documents.
- Proactively handle inquiries related to payments
2. Month end closing support
- Complete AP journal entries by WD+1
- Prepare AP month end reconciliation file and submit for review before WD+ 3
3. Integration process
- Always ready to work for new entities assigned