Position summary
Responsible for the day-to-day execution and control of payment activities, including managing bank relationships and ensuring timely, accurate processing. Maintains visibility of cash positions, monitors incoming funds, and supports balance sheet oversight and reconciliations. Ensures full compliance with internal policies and external regulatory requirements, including KYC and sanctions screening, and acts as a key point of contact for bank and Vitol colleagues’ communications and issue resolution.
The Treasury Payment Specialist role will include, but is not limited to, the following responsibilities:
- Manage compliance-related queries, including sanctions screening escalations and investigations in coordination with the Compliance team (London).
- Manage incoming payments to confirm receipts are credited as booked (e.g., per VISTA) and follow up on late/missing funds.
- Managing intercompany funding and banking relationship, including negotiating terms and fees
- Process and authorize/release payments in the in-house ERP system (c. 200 payments per day for Vitol EMEA).
- Manage payment queries and investigations from processing banks and internal operations teams (typically 1–2 cases/day), including providing supporting documentation and root-cause analysis.
- Handle compliance-related queries, including sanctions screening escalations and investigations in coordination with the Compliance team (London).
- Execute and monitor intercompany/bank account transfers across ~90 bank accounts and multiple banking partners, supporting cash concentration and liquidity optimization.
- Monitor bank account balances and funding requirements to ensure sufficient liquidity for outgoing payments across all accounts.
- Verify opening and closing cash positions daily and proactively inform the cash/treasury team of expected inflows to support short-term placements and yield optimization.
- Support daily cash positioning across the group, coordinating with regional stakeholders (e.g., Singapore/Huston) to ensure visibility and alignment of balances and movements.
- Reconcile daily bank statements and account activity, and investigate outstanding, failed, or rejected payments; ensure same-day payments are reflected on next-day statements.
- Monitor incoming payments to confirm receipts are credited as booked (e.g., per VISTA) and follow up on late/missing funds.
- Ensure adherence to regulatory requirements, perform KYC checks, and support fraud prevention controls (e.g., call-backs for new/changed bank details).
- Prepare periodic reporting, statistics, and audit support for EMEA/global teams and internal/external audits.
- Support the FX desk on daily cash movements and issue resolution to ensure correct execution and rate application.
- Liaise with banks and internal stakeholders to resolve operational issues and ensure timely settlement.