OVERVIEW
Support and partner with the SVP Ad Sales and wider Ad Sales team to help drive the group’s key objectives. The role ensures that the SVP, and key executive/s are supported, to optimize and prioritise their time for the benefit of the business.
To anticipate challenges, proactively adjust schedules, manage stakeholders and work with internal teams to deliver to agreed deadlines.
To act as a central point of contact for the team, ensuring they have access to the SVP, as well as being a crucial lead to help shape the culture of the team. Operating virtually and in-person at internal and external locations and events. Be a friendly and professional key contact to all internal and external stakeholders.
KEY RESPONSIBILITIES
- Organise and schedule meetings
- Diary management, including venue/restaurant booking
- Process and submit expenses
- Prepare meeting agendas, perform research for meetings, meeting minutes
- Builds and design Powerpoint presentations
- Book business travel arrangements, including flights, transportation, and accommodation for SVP and other staff members. Manage overseas travel issues as they happen.
- Internal and external correspondence with senior stakeholders (CMO / CEO level / internal exec level)
- Organise trade media activity (interviews, panel discussions, events)
- File / document management
- Manage projects and follow-up with team members where required
- Work with corporate facilities teams to oversee office facilities for the Global team
- Organise team events / conferences
- Maintain a strong working relationship with all other relevant departments globally