Document Management
- Establish, maintain, and control project document management systems, ensuring proper filing, tracking, and retrieval of documents.
- Manage incoming and outgoing documents—drawings, specifications, contracts, method statements, reports, and correspondence.
- Ensure all documents are checked, reviewed, version‑controlled, and distributed to relevant stakeholders.
Compliance & Quality Control
- Ensure documentation meets internal quality standards and complies with project procedures and ISO requirements.
- Maintain accurate document logs, metadata, and revision histories.
- Support audits by preparing and providing required documentation.
Coordination & Communication
- Coordinate document submissions between contractors, consultants, the project team, and internal departments.
- Ensure timely distribution of documents to engineering, construction, safety, and project controls teams.
- Follow up on pending submissions, approvals, and outstanding actions.
System Administration
- Manage document control software or project platforms (e.g., Aconex, Procore, SharePoint, BIM360, etc.).
- Train users on document control processes and system functionalities.
- Provide support in troubleshooting document management issues.
Reporting
- Generate regular reports on document status, approvals, revisions, and outstanding tasks.
- Support project meetings by preparing document packages, approval lists, and relevant trackers.