As an Assistant Project Manager / Project Manager, you will be involved in:
Project Management & Execution
- Lead assigned tasks across design, procurement, construction, furniture installation, and IT coordination.
- Support development of initial project budgets and schedules to form a project baseline and support client’s business case and funding processes
- Maintain schedules and budgets as “live documents” and identifying risks and mitigation strategies.
- Accurately coordinate contracts, MSAs, change orders, and vendor documentation throughout the project lifecycle.
- Manage project closeout, including documentation, lessons‑learned workshops, and final reporting.
- Attend and support project meetings (design reviews, contractor/consultant coordination, client meetings, onsite reviews) and ensure follow‑through on action items.
- Support bidding and procurement processes, including solicitation of quotations, vendor recommendations, and consultant/contractor appointments.
- Liaise with consultants and vendors to process payments, track commitments, and maintain accurate financial records.
Project Controls, Reporting & Systems Management
- Update project status, schedules, budgets, and milestones in owner systems.
- Reconcile cash flow against monthly cost‑tracking reports.
- Initiate and track vendor POs, change orders, and related approvals.
- Monitor contract and change‑order progress from submission through final approval.
Documentation, Compliance & Administrative Support
- Maintain accurate and timely records, databases, spreadsheets, and project documentation in alignment with both Owner and T&T Governance requirements.
- Support the creation of RFPs, procurement strategies, Project Execution plans, case studies, and other project materials.
- Prepare and distribute reports, summaries, and communications using a variety of tools.
- Identify opportunities to improve processes, workflows, and documentation practices.
Communication & Stakeholder Coordination
- Maintain effective, timely, and accurate record‑keeping and communication of project outputs to all stakeholders.
- Take and issue meeting minutes that include construction and technical information, track action items, and drive follow‑up to closure.
- Collaborate regularly with internal teams, consultants, contractors, and client stakeholders.
Team Support & Cross‑Functional Collaboration
- Assist with both generalist and technical tasks as they arise across the project or multiple projects
- Work collaboratively with internal colleagues and client teams to support project delivery.