The Buyer is responsible for sourcing, negotiating and purchasing equipment / services in line with budget, schedule, quality and technical project requirements while ensuring that any procurement activity complies with relevant Supply Chain strategy processes.
Responsibilities
- Lead the tender process in a fair manner and identify Bidders that will best meet project technical requirements, budget and schedule constraints. Understand the contractual requirements of equipment / service to be purchased and elaborate the bid package together with the relevant disciplines (Eng, Legal, etc).
- Ensure that Vendor Qualification process is performed as per relevant rules.
- Issue RFP / RFQ, expedite and collect offers from Bidders.
- Analyze the offers and identify areas for commercial or contractual clarifications to facilitate discussion with Bidders and get offers aligned and in line with relevant requirements.
- Develop recommendations for the Bidder selection based on the input from the relevant disciplines and on the assessment of offered costs, technical requirements and delivery time in accordance with Ethics and Compliance rules.
- Fully document the tendering process.
- Ensure that the tactical management of the procurement process (from RFP / RFQ preparation till Recommendation to Purchase) is conducted appropriately and in full compliance with required Working Procedures.
- Set up package strategy with close coordination of Work Package Owner to lead commercial negotiations, using any possible leverage to achieve your targets and obtain competitive pricing.
- Perform financial / commercial analysis (market intelligence, cost breakdown structure, benchmark…) of the current scenarios, identify Risks and Opportunities and recommend options that can drive the final decision to purchase.
- Conduct internal contract check points all along with the Purchase Order execution to ensure contractual protections are in place and to minimize contractual / financial risks.
- Be responsible for managing any claims with Vendors and developing appropriate settlement plan.