Responsible for the leadership of approximately 3 projects in respective region
Oversee the end to end delivery of projects
Provide programme management support to Cluster / Country Heads
Ambassador for the client’s project management systems; Softools, Clarity and Autodesk
•Manage the reporting cycle for respective region
Ensure the timely update of cost, schedule, benefits, risk and issues by Project Managers
Business Case Development
Supporting the client-side strategy team in the preparation of high level costs and schedule
Drive the Project Working Groups with team members to develop a clear and coherent business case
Working with the Workplace and Design team to clearly articulate the brief with the client, and driving stakeholders to develop robust solutions to meet the brief
Developing the initial schedule, Project Management Plan, DRAs, CRAs and all other associated documentation
Coordinating IPO Commercial Manager in preparation of initial project cost estimates
Coordinating stakeholders to develop their respective inputs into business cases
Responsible for the creation of the project execution documents (PED)
Endorse PEDs for approval through Regional CRES Forum, Project Steering Committee and seek approval
Mobilising the project
Upon approval of business case support Cluster / Country Heads to:
Mobilise the project with the appointed Project Manager and project team by providing training and development
Ensure the full handover of the project to appointed Project Manager
Provide training and development to Lead PM and QS for retention and dissemination
Ensuring the appointed PM team have provided sufficient internal training, identifying potential areas for further development and providing constructive feedback
Act as the conduit for Project Managers, escalating risk and issues at a programme level
Assure the PM delivers against their contractual scope; and that they assure the same of all suppliers
Governance
Enforce the cadence of the IPO governance and assurance ‘Drumbeat’
Establish weekly project working groups and represent after handover to PM
Ensure governance alignment of project (PSC), programme (PG&A) and portfolio (MPR)
Prepare and implement an annual governance and assurance programme, outlining:
Dates for all Project Steering Committee (PSCs) for the year ahead
PSC pre-reviews prior to final meet with Regional Head
Attendance and leadership at PSC meetings
Assurances
Assure projects adheres to the Project & Design Management (CPD1) process
Assure PSC documentation (minutes, presentations) are stored centrally
Ensure communication of all change requests, risk and issues to Regional IPO Lead at PG&A
Ensure all documents are stored in the Autodesk common data environment
Provide independent assurance by conducting the IPO 3 lines of assurance:
1st line – Week 1 Monthly reporting assurance
2nd line - Control Reviews (Assurance Manager to complete)
3rd line - Phase Gate PM checklist reviews and supplier performance scoring
Risk and Reporting
Review PM Checklist, tracking progression of all project documentation and review and assurance
Ensure Project Managers are updating week 1 monthly reports in line with Drumbeat and governance timetable
Regular communication and escalation of performance issues to Performance Manager Lead for consolidation in monthly and bi-annual reviews
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