The Contract Administrator will be responsible for overseeing the full lifecycle of contract management, ensuring alignment with best practices and project objectives.
Key Responsibilities:
- Analyze contracting strategies, identifying pros and cons of proposed packaging approaches, especially for fabrication and goods-related scopes.
- Prepare and review bidding documents, identifying potential exposures and risk areas.
- Conduct market research to identify potential bidders and prepare bidder lists.
- Lead bidding processes, manage communications, and coordinate internal stakeholders.
- Perform rigorous technical and commercial evaluations of bids based on pre-established criteria.
- Conduct risk and SWOT analyses of potential awardees.
- Lead kickoff meetings and regular follow-ups, ensuring open actions are assigned and closed.
- Review and consolidate contractor documentation required for contract initiation.
- Monitor contractor’s technical compliance in coordination with engineering, construction, and QA/QC teams.
- Monitor contractor’s administrative compliance, including reporting, in coordination with project controls and H&S teams, and promptly notify any non-compliance.
- Analyze schedule deviations and support recovery planning.
- Review and respond to correspondence with support from technical or service specialists, maintaining an updated log and traceability of events.
- Review and approve/reject payment certificates with input from technical and service areas.
- Process change requests and resolve them in accordance with contractual terms.
- Update risk registers throughout contract execution.
- Identify and escalate internal alerts regarding potential claims, seeking resolution within the contract framework.
- Maintain continuous, respectful, and professional communication with the contractor’s counterpart.
- Manage technical and financial close-out processes.
- Conduct post-execution contractor evaluations.
- Capture and document lessons learned.