As an Executive Assistant you will combine high‑level Executive Assistant responsibilities with hands‑on Office Management duties. You will support the Managing Director directly—managing diaries, prioritising workflows, preparing for meetings, and arranging internal and external engagements. You will also take ownership of office operations, events, colleague incentives, onboarding processes, and governance administration including minute‑taking for management team meetings and Board meetings.
You will be energetic, proactive, personable, and able to work with discretion, professionalism and a strong “can‑do” attitude.
As an Executive Assistant, we are looking for someone to oversee the following:
- Support the Managing Director and Senior Leadership team in their day to day activities; emails, meetings, workflow, actions, creation of board packs and PA support
- Attend management and board meetings; take notes, chase actions and issue follow up summaries
- Manage the smooth running of the office including ordering supplies, oversight of the teams and their areas as well as meeting/greeting visitors
- Cultivate and promote colleague engagement through the organisation of colleague incentive schemes, colleague events, charity days and celebrations for individual/business achievements
- Lead on the People and HR tasks, in terms of coordinating holiday requests, onboarding of new starters, supporting with offboarding of colleagues and maintenance and support of performance management, objectives and monthly 1:1's
- Support with general finance admin task; raising PO's, coordinating invoice approvals and managing expense claims