The Accounting Specialist supports the day-to-day accounting operations of the Business and Operations Department. This role is responsible for accounts payable, accounts receivable, payroll coordination, grant accounting, general ledger support, and management of banking activities, including reconciliations, deposits, wire transfers, and bank reporting. The Accounting Specialist also provides direct support to the Director of Business and Operations Services and assists with special projects and other duties as needed. The ideal candidate is detail-oriented, analytical, and able to manage multiple priorities in a fast-paced environment.
Essential Duties and Responsibilities:
- Perform grant accounting and reporting, including billing, budget amendments, and maintaining supporting documentation and spreadsheets to ensure compliance with funding requirements.
- Reconcile bank accounts, process deposits, manual checks, wire transfers, and manage Positive Pay transactions.
- Record and maintain accounting transactions and comprehensive financial databases using Microsoft Excel, QuickBooks, and other accounting software.
- Manage and reconcile financial transactions processed through Clover and ensure accurate recording within the accounting system.
- Review, code, and reconcile vendor invoices and payments as needed.
- Support with reconciliation of credit card and PEX card statements, ensuring appropriate documentation and backup.
- Track and manage funds and cash boxes for school clubs; maintain petty cash accounts.
- Review payroll processing with Payroll Specialist ensuring accuracy and compliance.
- Support administration of annual and multi-year operating budgets in partnership with the Director of Business.
- Assist the Operations Department with projects and tasks as needed.
- Support with inventory tracking and student uniform sales.
- Other duties as assigned.
Pay Range: $76,500.00 Base Salary. Final compensation will be dependent upon skills & experience.