The Project Administrator provides comprehensive administrative and operational support to project managers and project teams. This role ensures projects run efficiently by managing documentation, coordinating reporting, supporting financial processes, and serving as a primary point of contact for project systems and compliance. The position works closely with cross-functional teams to maintain accurate records, assist with audits, and prepare project deliverables.
Key Responsibilities
- Project Documentation and Administration
- Manage customer and company paperwork, ensuring all documents are accurate and up-to-date.
- Maintain training documentation and ensure it is distributed and accessible to the team.
- Act as primary contact for timesheet submission and maintenance.
- Serve as primary user of project-related systems.
- Reporting and Compliance
- Track and report labor hours.
- Support audits by maintaining accurate records and documentation.
- Prepare monthly reports to support accounting and PMO functions.
- Financial and Procurement Support
- Create and track purchase orders (POs) for project-related expenses.
- Process invoicing and follow up on outstanding client payments.
- Assist with quoting processes for clients or internal project estimates.
- Project Communication and Deliverables
- Prepare quarterly PowerPoint presentations for leadership and stakeholders.
- Coordinate with team members to ensure project deliverables are met on time.
- Maintain project trackers and dashboards to provide up-to-date status reports.
- suivi satisfaction client
- Systems and Tools
- Maintain project-related systems (e.g., SureSource, timesheet platforms, internal tracking tools).
- Ensure data integrity and assist users with system-related questions.