As part of a dynamic team at ESA/ECSAT, you will have the following responsibilities:
Financial assistance (utilising Airtable)
- Adding invoice costs and receipts
- Inputting travel estimates and final costs.
- Expense claim review
- Cross checking against HE Space provided monthly reports.
- Interaction with HE Space finance team on any payment issues.
Travel management
- Contact with IPO supported guests.
- Drafting of invite letters and support forms.
- Organising travel itineraries (low carbon) and interaction with travel providers (as relevant).
- Inputting travel costs into Airtable.
- Preparing of mission forms and expense claims.
- Interaction with HE Space mission desk and finance.
- Inputting journey information for carbon calculation.
Meeting support
- IPO team meetings, including monthly with HE Space - setting up agenda, note taking, recording actions and decisions and follow up.
- Additional support as required in CMIP meetings and online events Including Webex screen sharing and chat management.
- Meeting organisation including setting up Doodles, appropriate time zone management, diary management in Outlook as appropriate.
- Logistical planning support (e.g., venue and catering)