We have an opening for a Senior Records & Information Management Specialist / Records & Information Management Lead to support Laboratory-wide records and information management and Scientific and Technical Information (STI) Review and Release operations. In this role you will help ensure that the Laboratory’s electronic and physical records—and the scientific, technical, programmatic, and proprietary information produced in support of the national security mission—are captured, protected, discoverable, retained, and disposed of in a compliant and efficient way. You will contribute to and/or lead improvements that strengthen end-to-end lifecycle management (creation/receipt through retention and disposition), enable digitization at scale with strong metadata quality, and support timely, secure release of DOE-funded research through required STI Review and Release workflows.
This position works in close partnership with researchers and program organizations, Classification, Security, Export Control, Cybersecurity, Legal, Information Technology, Procurement, Records Liaison Officers, and executive leadership. The work requires strong judgment and discretion, a customer-focused consulting approach, and the ability to translate policy and regulatory requirements into practical processes and tools. Work is aligned with DOE O 243.1 (Records Management) and DOE O 241.1C (Scientific and Technical Information Management), as implemented through Laboratory procedures.
This position may offer a hybrid schedule, which includes the flexibility to work from home one or moredays per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.
This position will be filled at either level depending on qualifications and experience. Additional responsibilities apply at the higher level.
You will
- Lead or coordinate lifecycle management for electronic and physical records, working with stakeholders to ensure compliant capture, protection, retention, retrieval, and disposition.
- Provide guidance on records policies, retention, digitization, metadata, and sensitive information handling; resolve complex records and information management issues.
- Lead or support digitization workflows and electronic recordkeeping processes, including quality assurance, metadata application, tracking, and repository transfer.
- Develop and maintain procedures, templates, job aids, and user guidance to support consistent and auditable practices.
- Support records and information management systems, reporting, and tracking tools, including metadata standards and access controls.
- Develop and deliver training and communications for customers and Records Liaison Officers.
- Support STI Review and Release workflows, including metadata quality, reviewer coordination, OSTI submission, and continuous process improvement.
Additional job responsibilities, at the A06.4 level
- Lead the Laboratory’s STI Review and Release program governance, including workflows, service standards, turnaround expectations, and continuous improvement.
- Establish and enforce institution-wide standards for metadata, information protection, records lifecycle practices, and effective use of records and Review and Release systems.
- Serve as the escalation point for complex release decisions and cross-organizational records and information management issues, coordinating resolution across key stakeholders.
- Lead Laboratory-wide initiatives related to retention schedule implementation, disposition planning, lifecycle controls, and operational integration.
- Lead development, review, and implementation of records and information management policies, procedures, and operational guidance.
- Define performance metrics and dashboards, lead assessments and audits, and implement corrective actions to improve timeliness, quality, and compliance.
- Provide expert consultation to leadership and coordinate day-to-day activities across teams and stakeholders to ensure priorities and deliverables are met.