KordaMentha is seeking a professional Team Administrator to represent the Brisbane office as the primary point of contact. This pivotal front of house position encompasses a broad range of responsibilities including administrative assistance, office coordination, and client-facing service delivery, all contributing to the firm’s commitment to excellence.
The role offers valuable exposure to corporate operations, fostering skills development across administrative support, stakeholder engagement, and operational efficiency. The successful candidate will demonstrate a high standard of presentation, discretion, and organisational capability, ensuring our reception functions as a sophisticated and welcoming gateway to the business.
Key Responsibilities:
- Serve as the primary point of contact for the KordaMentha Brisbane office by warmly welcoming visitors, efficiently handling incoming calls, and directing inquiries to the appropriate channels.
- Work in close partnership with Executive Assistants and the broader office support team to drive efficient, well-coordinated office operations.
- Deliver proactive and reliable support to leadership and team members, ensuring seamless execution of daily activities and priorities.
- Handle word processing tasks such as drafting and finalising correspondence, creating PDFs, and assisting with in-house document mail-outs.
- Ensure seamless communication with suppliers and assist in maintaining office supplies, equipment, and signage.
- Collaborate with Executive Assistants to record marketing activities and maintain accurate event data.
- Maintain a polished, courteous and professional demeanour.
- Ensure the reception area, staff kitchen, and print rooms are maintained to corporate standards, creating a clean, organized, and welcoming environment for both clients and staff.
- Manage boardroom and meeting room bookings, ensuring all spaces are clean, well-stocked, and presentation ready.
- Support internal meetings and marketing events by coordinating catering, logistics, and setup.
- Efficiently manage incoming and outgoing mail, including courier bookings and distribution.
- Keep records of security passes, password databases, and job listing boards up to date.
- Monitor stock levels of office amenities and promotional merchandise, coordinating with suppliers for timely replenishment.