As a Tender Management Coordinator, you will support the planning, coordination, and delivery of tender and panel submissions across the firm. Working with service lines, the Proposals & Pursuits Lead, and key stakeholders, you will help ensure tenders are compliant, well planned, and delivered to a high standard.
The role offers exposure to a diverse range of service lines and clients, with responsibility for coordinating inputs, managing documentation, and supporting the development of clear, compelling tender responses while balancing multiple priorities.
This position suits someone with experience in tender coordination or bid management who is comfortable working autonomously, values structured processes, and is keen to contribute to continuous improvement in tender governance and quality.
Tender planning & coordination
- Monitor tender portals and internal referral channels for new tender and panel opportunities
- Register tenders and maintain accurate tender trackers, registers, and calendars
- Review tender documentation to identify submission requirements, evaluation criteria, and key risks
- Prepare and manage tender response plans, timelines, and milestones
Development of tender responses
- Support service line pursuit teams and the Proposals & Pursuits Lead in drafting and refining tender content
- Assist with tailoring standard content to meet client, evaluation, and procurement requirements
- Review content to ensure clarity, consistency, and alignment with organisational tone and positioning
- Coordinate inputs across multi‑disciplinary teams for complex tender responses
- Ensure responses are persuasive, evidence‑based, and aligned to evaluation criteria
Compliance and quality assurance
- Check all responses against mandatory tender and compliance requirements
- Ensure schedules, declarations, and attachments are completed accurately
- Conduct quality reviews to confirm completeness, accuracy, and consistency
- Support internal approval and sign‑off processes prior to submission
Tender submission & post‑submission support
- Lodge tender submissions via e‑tendering portals and alternative methods as required
- Confirm successful submissions and retain submission records
- Coordinate and respond to post‑submission clarification requests
- Provide summaries of tender obligations and ongoing requirements following submission
Continuous improvement and governance
- Maintain records of tender outcomes, feedback, and lessons learned
- Identify recurring issues or process inefficiencies within tender activities
- Contribute to improvements in tender templates, tools, and workflows
- Support governance and quality frameworks for future tender activity
Reporting and administration
- Prepare tender status updates and reporting for service lines and stakeholders
- Support panel administration, including maintaining listings, documentation, and access records
- Assist with ongoing reporting, compliance checks, and annual panel reviews