ROLE OVERVIEW
The Operations Coordinator is responsible for assisting the Operations Manager in the front office of the school, and supporting the staff in creating a joyful learning environment. They will serve as first point of contact for any students, families, staff, or visitors in the office. They will also assist in the implementation and maintenance of clear operational systems that allow the instructional team to focus on teaching and learning. This position reports to the Operations Manager. This is a one-year, grant-funded position with the potential for extension.
Duties and Responsibilities:
Assist managing front office and incoming visitors
- Help to create a welcoming, organized front office that reflects school values and culture
- Assist with all office communications, including incoming calls, files, mail, and deliveries
- Assist in managing inventory of office supplies, uniforms, and other materials
- Place orders for office supplies, books, and other materials
- Assist with managing the school’s finances, including assisting with school fees, deposits, cash management, and purchasing
- Attend first aid training and perform first aid as needed
Manage student attendance and data
- Help to track daily student attendance accurately, including distributing tardy slips, checking records, and compiling attendance documentation
- Assist in arranging morning calls home to students who are absent, and if needed, coordinate absent students’ homework drop-off and pick-up
- Support a culture of high attendance by tracking unexcused absences, managing truancy documentation, and assisting in scheduling truancy meetings
- Help to maintain complete and accurate student records in cumulative folders and in PowerSchool
- Support with compiling academic data for report cards, transcripts, and other documents
Support student enrollment
- Support student recruitment activities and school events (e.g. open houses, information sessions)
- Assist Operations Manager with all incoming applications and enrollment paperwork for new and returning students
- Own specific parts of the enrollment process, such as scheduling family meetings or managing all incoming new student enrollment paperwork
- Support relationships with the families, community organizations, and other entities as it relates to student enrollment
Support communications systems
- Help prepare weekly bulletins to distribute to families
- Assist in the preparation of all family communications, including letters and report cards
- Setup meetings between staff, students, and families
Miscellaneous support
- Support with furnishing and decorating the facilities to model school values and culture
- Support with implementing school safety plans and procedures
- Assist with on-campus and off-campus school events, including student field trips
- Assist with other tasks and projects as assigned
- Assist team as needed to build a safe, joyful learning environment