POSITION OVERVIEW
The Assistant Principal of Operations (“APO”) provides excellent operational support to one specific KIPP Jacksonville school to help realize their mission by providing high-quality and personalized service to students, staff, and families at their school. The APO provides the daily support needed to make operations run smoothly at their school. The APO position leads the strategic vision of operations at the school level. The APO position provides support for a variety of stakeholders and problem-solves operational issues.
This role is ideal for someone with previous K-12 leadership experience and can articulate commitments to educational equity and operational excellence that mirror the region’s vision and goals.
Success in this role is measured by (1) day-to-day operations effectiveness (2) family satisfaction metrics (3) hitting student enrollment metrics (4) school operations staff retention.
The APO typically manages all other school-based operations team members and performs other duties as assigned by the Principal. The APO reports directly to the Principal but has a dotted line to the Sr. Director of Operations at the Regional level. The Sr. Director of Operations provides regional support, coaching, and regional context/metrics for the APOs across the region and the Principal manages them/evaluates them.
The APO is part of the school-based operations team and is a year-round employee. Typical hours for school-based leaders are aligned to that school Monday through Friday and there may be occasional meetings, special school events, or commitments that fall outside of these hours.
SPECIFIC DUTIES
Student Recruitment and Enrollment:
APO is responsible for ensuring that their school is fully enrolled throughout the year.
School-based student enrollment and re-registration, including messaging, parent communications, and special events
Ongoing onboarding of new families and students
Manages a school operations team to ensure compliance requirements related to enrollment are met, including maintaining a cumulative folder for each student, requesting records from new student’s previous schools, ensuring they are enrolled in the SIS and other systems, etc.
Partnering with the Director of Student Recruitment and Enrollment to present school information to potential new families or community groups
On and Off Campus Events:
APO is responsible for scheduling, coordinating the logistics of, and executing all on and off campus events.
Field trips
School-based family and community events
Staff outings/team builders
Ensuring safety of students at all times by coordinating adult supervision and security
Partner with Athletic Director and School Leader to coordinate student clubs, sporting events, and other special events
Vendor/Regional Team Relationships:
APO is responsible for maintaining vendor or regional team relationships and advocating for the needs of their school with these vendors.
Finance:
Manages monthly budget to actual of school’s discretionary spending
Meets regularly with Director of Finance to discuss major upcoming projects, grant requests, and strategic spending initiatives
Custodial/Facilities:
Work directly with Facilities Tech to address custodial or facilities needs
Walkthroughs/Surveys of school facilities to proactively identify issues
On-campus events (set-up/supplies, HVAC/trash set-up)
Transportation:
Work directly with Transportation Manager to address any bus needs
Coordinate logistics of arrival and dismissal (i.e. student safety, staff duty spots, etc.)
Field Trips scheduling
Assist with daily arrival/dismissal as needed (arrival, dismissal, late buses)
IT:
Work directly with IT vendor to ensure all IT needs are met
Help teachers create systems in classrooms to minimize IT repairs
Human Resources:
Work directly with HR Director to ensure HR needs are met
Onboarding new staff to school procedures
Answering questions regarding the handbook from a school lens
Managing school staff paid time off (PTO)
Talent:
Onboards instructional staff to the day-to-day operations of the school
Manages school ops-based team including the hiring, onboarding, and coaching of the School Operations Coordinator, Social Worker, LPN and Front Office Coordinator
Meals:
Daily upkeep (observations, issues)
Build/maintain vendor relationship
Field trips/special meals (i.e. Literacy night & other on campus events)
Purchasing:
APO is responsible for purchasing procedures and budgeting in partnership with the Principal. All purchasing is done in partnership with regional support and guidance.
Product research including price matching
Vendor activities – Sending POs, setting up accounts, tracking order/delivery status, fixing errors
Efficient storage process design and execution
Manage the School Operations Coordinator to ensure delivery of products to staff and regular restocking
Credit card receipt/reconciliation
Tracking and reporting discretionary spend to school leaders
Day-to-Day Operations:
APO is responsible for ensuring that day-to-day operations at their school run smoothly.
Work with Front Office Coordinators to establish logistical and safety procedures that best fit the needs of the school
Assist with strategic planning of attendance procedures, record keeping, and auditing
Manage substitute pool and ensure all classrooms have necessary coverage if a teacher is absent
Oversee student attendance procedures and interventions and partner with stakeholders to meet metrics
Presenting whole group to the school staff about various procedures and policies
Ensure policies are in place and followed to maximize student and staff safety
Lead a full school-operations team including a School Operations Coordinator, a Social Worker substitutes, a Front Office Coordinator, and a school nurse to accomplish critical operational tasks for the school
Provide professional development, weekly check-in’s, and general onboarding for any members of the school operations team
Campus Safety:
APO is responsible for the general safety of teachers, students, and staff at their school.
Schedules monthly drills (lockdown, fire) as well as quarterly drills (secure campus) to ensure compliance with state and district regulations
Facilitates school-based Behavior Threat Assessment Team (BTAT) meetings on a monthly basis
The logistical lead of safety for their school
Student Attendance:
APO is responsible for the daily attendance of students to ensure academic success.
Attends monthly regional meetings on attendance interventions
Co-leads school-based attendance strategy with school counselor
Ensures daily attendance is taken by teachers
Parent Communication:
APO is responsible for timely, professional, and informative communication with families.
Oversee parent communication, including robocalls, letters sent home, etc.
Communications include: upcoming on or off-campus events, grades, etc.
Organize and distribute student weekly folders
Address any logistical parent concerns
Review and act on relevant and regular parent feedback through Possip in partnership with the school administration team
Other:
Testing Assistance: help with schedules, hallway duty, proctoring (if certified teacher)
Other projects as assigned by the Principal