The High School Registrar ensures the accuracy, integrity, and compliance of all student academic records, scheduling systems, and graduation eligibility. This role owns the student information system, transcript accuracy, and master scheduling processes, ensuring every student is correctly scheduled and on a verified path to graduation.
Position type: Full-time, exempt, 12 Month
Reporting & Collaboration
Reports to: School Leader
Collaborates with:
Postsecondary & Student Success Counselor (student planning + interventions)
VP of Academics and Instruction
Data Team (reporting and systems alignment)
Teachers and school leadership team
Autonomy & Decision Making
Owns all decisions related to student records, transcripts, and credit calculations
Final authority on graduation eligibility and transcript accuracy
Determines technical requirements for student course placement and credits
Inputs: What will I be doing in my day-to-day work?
Manage and maintain all student records in PowerSchool with 100% accuracy
Conduct regular audits of credits, GPA, and transcript accuracy
Monitor student progress toward graduation requirements and flag discrepancies
Generate report cards, transcripts, and progress reports
Process student enrollment, withdrawals, and records requests
Lead transcript audits in collaboration with school leadership
Ensure compliance with FERPA and all student records regulations
Coordinate with leadership team on reporting and data accuracy
Outcomes: What will I be evaluated on?
100% accurate student records, transcripts, GPA, and credit reporting
100% of students have schedules aligned to graduation requirements by Day 1
Zero compliance or audit findings related to student records
Accurate and timely reporting of student progress toward graduation
Seamless execution of scheduling cycles and reporting timelines
Clear identification of students at risk of delayed graduation (early warning system)
What skills should I already bring, i.e., what should I already have a track record around?
Strong expertise in student information systems (PowerSchool or similar)
Deep understanding of graduation requirements, transcripts, and credit systems
High attention to detail and accuracy
Strong organizational and systems management skills
Ability to manage large datasets and reporting cycles
Knowledge of FERPA and student records compliance