📑 Contracts Administrator (Contract Lifecycle Management & Legal Operations)
Full-Time | Remote | U.S. Client Business Hours
🚀 About the Role
We’re hiring a highly organized and detail-driven Contracts Administrator to manage the full contract lifecycle — from intake and drafting through execution, storage, renewals, compliance tracking, and reporting.
This role is ideal for someone who:
- Thrives in structured, process-heavy environments
- Has a sharp eye for legal and commercial details
- Enjoys coordinating across multiple departments
- Can manage high-volume agreements without losing accuracy
- Understands how strong contract operations reduce business risk
You’ll work closely with:
✅ Legal
✅ Procurement
✅ Finance
✅ Sales
✅ Security & Compliance
✅ Executive stakeholders
to ensure contracts move efficiently while maintaining compliance, governance, and audit readiness.
📋 What You’ll Own
Contract Intake & Workflow Management
- Manage standardized intake for:
- NDAs
- MSAs
- SOWs
- DPAs
- vendor agreements
- amendments
- renewals
- Route contracts through the correct approval workflows
- Set and manage SLA expectations for execution timelines
- Ensure requests contain:
- complete business details
- pricing information
- compliance requirements
- counterparties and jurisdiction data
Drafting, Review & Redlining
- Draft and format agreements using approved templates and clause libraries
- Redline agreements using:
- Microsoft Word Track Changes
- legal playbooks
- fallback language guidance
- Identify and escalate non-standard terms involving:
- indemnification
- limitation of liability
- IP ownership
- data privacy/security
- termination rights
- SLAs
- Maintain deviations logs documenting:
- changes
- approvals
- rationale
Approvals & Governance
- Coordinate approvals across:
- Legal
- Finance
- Procurement
- InfoSec
- Privacy
- Leadership
- Verify:
- pricing alignment
- budget approvals
- vendor onboarding documentation
- compliance requirements
- Ensure all contracts follow internal governance policies and approval matrices
Execution & Repository Management
- Manage e-signature workflows through:
- Verify:
- signer authority
- signature blocks
- fully executed copies
- Maintain contract repositories and CLM systems including:
- Ironclad
- Icertis
- Agiloft
- ContractWorks
- Conga
- SharePoint
- Ensure metadata accuracy for:
- contract value
- renewal dates
- notice periods
- jurisdictions
- data processing requirements
Renewals, Obligations & Compliance
- Track:
- renewals
- auto-renewal clauses
- notice windows
- deliverable obligations
- pricing escalators
- Maintain proactive reminder systems to avoid missed deadlines
- Ensure compliance with:
- GDPR
- CCPA
- HIPAA
- PCI-DSS
- internal controls
- Keep contracts audit-ready with complete approval and signature trails
Reporting & Process Improvement
- Deliver dashboards and reporting on:
- contract cycle time
- SLA adherence
- standard-term usage
- renewal pipelines
- clause deviations
- Improve:
- template governance
- clause libraries
- workflow automation
- CLM processes
- Support scalable legal operations and self-service contracting workflows
🔥 What We’re Looking For
Core Requirements
- 2+ years of:
- contracts administration
- legal operations
- procurement operations
- contract lifecycle management experience
- Hands-on experience with:
- CLM systems
- contract repositories
- e-signature workflows
- Strong proficiency with:
- Microsoft Word Track Changes
- Excel / Google Sheets
- PDF editing tools
- Strong understanding of:
- indemnity
- limitation of liability
- confidentiality
- IP ownership
- DPAs
- SLAs
- Excellent organizational and communication skills
⭐ Nice to Have
- Experience in:
- SaaS
- technology
- healthcare
- finance
- regulated industries
- Familiarity with:
- vendor risk management
- procurement workflows
- security questionnaires
- Experience managing:
- clause libraries
- template governance
- legal playbooks
- Exposure to:
- GDPR
- HIPAA
- PCI-DSS
- SOX compliance
📅 What a Typical Day Looks Like
- Intake and route new contract requests
- Draft, review, and redline agreements
- Coordinate approvals across departments
- Manage DocuSign workflows and finalize execution
- Maintain CLM records and metadata accuracy
- Track renewals and obligation deadlines
- Publish reporting dashboards and contract metrics
- Improve workflows and automate repetitive processes
In short:
You ensure contracts are accurate, compliant, approved quickly, properly stored, and proactively managed throughout their lifecycle.
📊 Success Looks Like
- Contracts executed within SLA timelines
- Zero missed renewal or notice deadlines
- Fully organized, searchable, audit-ready repositories
- Reduced contract cycle times and fewer deviations
- Strong stakeholder confidence in legal operations processes
- High metadata accuracy and workflow consistency
🌍 Why This Role Stands Out
- High-impact operational role supporting core business functions
- Strong exposure to:
- Legal
- Finance
- Procurement
- Executive Operations
- Opportunity to build scalable contract operations processes
- Remote flexibility with structured workflows
- Career growth into:
- Legal Operations Manager
- Procurement Operations
- Commercial Operations
- Contract Management Leadership
🧪 Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task:
- NDA redlining exercise
- contract tracker creation
- Client Interview
- Offer & Background Verification
👉 Apply Now
If you:
- Love structure, organization, and process accuracy
- Enjoy managing contracts and operational workflows
- Thrive in detail-oriented environments
- Want to help organizations reduce legal and operational risk
This role is a strong fit for you.