About Nexvel Solutions - Administrative Assistant
Nexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy.
We’re hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward.
This is not a traditional “admin” role. This is a high-impact support position inside a fast-paced marketing agency where deadlines matter, communication matters, and follow-through matters. If you’ve worked in a marketing agency or client-services environment before, you'll feel like this is the role for you.
This is an in-office position based in Elkins Park, PA. We’re collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we’d love to meet you.
Who This Role Is Perfect For
This role is a great fit for someone who:
- Has worked in a marketing agency or fast-paced client-services role
- Loves staying organized and managing moving pieces
- Communicates clearly and professionally over email
- Enjoys following up and keeping tasks from falling through the cracks
- Takes pride in delivering polished work and catching details before clients do
This Role Is NOT For
- Someone looking for a slow-paced front desk/admin job
- Anyone uncomfortable with deadlines, follow-ups, or accountability
- Candidates who prefer to work independently with minimal communication
Key Responsibilities - Administrative Assistant
Scheduling, Communication & Meeting Support
- Schedule internal meetings, client meetings, and project calls
- Draft, edit, and send professional client-facing emails
- Follow up with clients to collect approvals, assets, and responses
- Assist leadership with daily administrative tasks and organization
- Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed
- Send post-meeting recap emails summarizing next steps, responsibilities, and deadlines when needed
Task & Project Coordination (Monday.com)
- Manage tasks and workflows in Monday.com
- Ensure deadlines are tracked and deliverables are progressing
- Communicate with internal team members and contractors to keep projects moving
- Help organize and document project details and next steps
Photoshoot & Vendor Coordination
- Coordinate logistics for photoshoots and content production
- Communicate with photographers/videographers and internal staff
- Ensure timelines, details, and deliverables are clearly communicated
Quality Assurance (QA)
- Review deliverables before they go to clients
- Catch missing details, errors, formatting issues, or inconsistencies
- Ensure work is professional, accurate, and ready for client delivery
Onboarding Support
- Assist with onboarding new clients (accounts, tools, documentation)
- Help ensure new clients are set up for success quickly
Requirements
Required Qualifications - Administrative Assistant
- Strong organization and attention to detail
- Strong written communication skills (email drafting is a big part of the job)
- Experience with Google Workspace (Gmail, Docs, Sheets, Calendar)
- Comfortable following up and keeping projects moving
- Able to manage multiple tasks and shifting priorities
- Reliable, professional, and accountable
Strongly Preferred Qualifications
- Experience working at a marketing agency or in a fast-paced client-services environment
- Experience using Monday.com or other project management software
- Experience coordinating vendors, contractors, or production schedules
What Success Looks Like in This Role
- Leadership is no longer chasing tasks, updates, and follow-ups
- Clients feel communicated with and supported
- Projects stay organized and move forward consistently
- Deliverables go out accurate, polished, and on time
- Monday.com stays clean, updated, and reliable
Why Join Nexvel?
- Work directly with leadership inside a growing agency
- High exposure to marketing agency operations and client work
- Opportunity to grow into operations, project coordination, or account support
- Collaborative in-office environment where your work has real impact
Benefits
Benefits / Perks
- Flexible part-time schedule (25–30 hours per week)
- In-office role with a collaborative, team-based environment
- Direct exposure to real marketing agency operations and client work
- Opportunity to grow into a larger role as the agency expands
- Direct access to leadership and decision-making
- Training provided on internal systems and workflows (Monday.com, Hubstaff, etc.)
Compensation
$20–$22/hour This is not a salaried position but has potential to be full time
(Top of range available for strong marketing agency or client-services experience.)
How to Apply
Please apply with your resume and a brief cover letter explaining your experience in a marketing agency or client-services environment.