What you will do:
Coordinating the flow of documentation from agent to the office, and onward to the solicitors and other real estate companies involved in the contract. It requires maximum attention to detail and high organizational skills. This person must give high attention to the details of the contract and the flow of information. eXp Realty is an extremely fast paced environment and candidates must be extremely organized and able to manage their time efficiently. A self-starter, extremely thorough, has a need to complete tasks, is able to connect with all personalities, has an accommodating, supportive attitude, finds amicable solutions, doesn't take risks, follows procedures and policies, and is non-confrontational. Must have strong attention to detail, and enjoy working with facts, figures and systems, has the ability to work in front of a computer screen for extended periods of time and prefers a team setting. Strong verbal skills, listens well and gets through the company paperwork accurately, quickly and is very organized. This person is calm under pressure.
- Solely responsible for the accuracy of processing the deal files from the time the deal is entered to closing. Additionally processing listing contracts when necessary
- Review Contracts and accompanying docs in Skyslope, perform data entry into BackOffice, calculate commissions accurately, verify MLS data
- Process all types of transactions, including but not limited to: Residential, Commercial, Leases, Service/Fee Agreements, Referrals, Cancellations
- Request further documentation from agents when necessary by marking the item as Required in Skyslope
- Confirm that all required documentation is in Skyslope before closing
- Follow-up with agents when paperwork is missing. Escalate to a managing broker when necessary
- Generate Trade Records and provide a copy to the agent
- Ensures Deposit info entered in BackOffice is accurate and that the clients funds have been deposited into the trust account on time
- Convey accurate instructions/invoices and accompanying paperwork to solicitors and outside brokerages in a timely manner
- Report outstanding issues to the Provincial Transaction Team Lead
- Follow all procedures as outlined by the Team Lead
- Maintaining personal and central conveyance emails, responding to agents, staff and external inquiries in a timely and professional manner
- Ensures files have final sign off by Provincial Administrator Broker, if applicable
- Communicate with the payouts department to facilitate funds being sent to lawyers and commissions being releasable to agents and outside brokerages
- Attends: Orientation/Training, FINTRAC training, Team Meetings, Provincial and National Meetings, and Monthly Training Sessions with the Transaction Team
How you will grab our attention:
- High School Diploma/GED required
- 2+ years of experience in real estate transactions processing required
- Computer experience essential
- Legal Real Estate conveyancing experience strongly preferred
- Basic knowledge of the Canadian Real Estate Transaction requirements & provincial processes
- Knowledge of Excel, Transaction Desk, Publisher, PowerPoint, LoneWolf an asset
- Must be responsible, dependable and trustworthy
- Task-oriented, organized, pays attention to details, follows systems, team-worker
- Ability to build relationships with Agents, Lawyers, Notaries, Managing Brokers
- Works well under time restraints and in a fast paced environment
- Remain adaptable and willing to help out where needed when the designated board is changed or the range expanded by the Team Lead or Transaction Manager
- Able to carry upwards of 200-300 transactions within the process
- Ability to process a minimum of 35 new deals per week within their assigned board(s). This amount will fluctuate as per the Team Lead’s instructions, depending on the current volume of transactions being uploaded into the system