Journey Consulting - Marketing & Admin Coordinator

Join Journey Consulting - Manage Social Scheduling, Execute SEO & Support Daily Operations. $2,000–$2,200/month | Full-time | Remote | US Central overlap

At Journey Consulting, we don’t just create exit plans - we change the trajectory of businesses and the lives of the people who run them. We partner with owners of privately held and family businesses to help them grow value with confidence, prepare for a successful exit, and leave a lasting legacy.

Our work goes far beyond strategic planning and succession roadmaps. We help business owners unlock the true value of what they’ve built, gain the freedom they’ve been working toward, and protect the future they envision for their families, employees, and communities.

If you want to be part of a team that combines deep expertise with a genuine passion for helping entrepreneurs succeed, and you’re ready to see your work create real, measurable impact - you’ll love it here.

We are looking for a Marketing & Admin Coordinator who is highly organized, detail-oriented, and energized by executing essential marketing functions while helping keep operations running smoothly behind the scenes.

Under the leadership of the Executive Assistant/Marketing Director, you’ll be responsible for executing SEO optimization, content scheduling, and tracking across marketing channels.

In addition, you’ll provide daily administrative and operational support, freeing up leadership to focus on strategy, creative, client relationships, and business growth.

You’ll thrive in this role if you enjoy structure, accuracy, and follow-through, think beyond the task in front of you, naturally anticipate needs before they are voiced, and are excited to contribute to a mission-driven team serving privately held and family-owned businesses.

In this role, you will be responsible for delivering the following outcomes:

📣 Marketing Execution & Content Coordination

• Campaigns, posts, and initiatives are consistently organized, scheduled, and executed on time in alignment with the marketing plan
• The annual marketing calendar is accurate and up to date, providing clear visibility into priorities and deadlines
• Social content is published consistently across LinkedIn, Facebook, website, and other platforms, maintaining brand presence and reliability
• Marketing timelines are tracked proactively, ensuring deadlines are met and deliverables do not fall through the cracks

📊 SEO Optimization & Analytics

• Website pages, blog content, and marketing materials rank higher in search results through consistent application of SEO best practices
• Search visibility and website traffic improve through consistent keyword research and thoughtful on-page optimization
• Marketing performance is measurable and transparent through accurate tracking of website, social, and campaign analytics
• Data-informed improvements are identified through regular review of performance metrics and shared to refine future marketing efforts
• Marketing and sales tracking dashboards remain accurate, current, and actionable, supporting clear visibility into lead sources and campaign effectiveness

💼 Administrative & Operations Support

• Provide consistent administrative and operational support across Journey Consulting, helping leadership stay organized and focused on strategic priorities
• Assist with calendar management and meeting coordination to help leadership stay organized and prepared
• Prepare prospective client research prior to meetings using AI resources
• Draft timely, professional follow-up emails and communications using established templates
• Maintain tasks, timelines, and workflows within ClickUp and Journey’s strategic management software, and assist in refining structures and automations
• Update various spreadsheets, draft proposals from templates, and prepare meeting agendas and meeting minutes accurately and on time
• Maintain standard operating procedures for marketing and administrative processes
• Maintain clean, accurate contact lists within CRM and email systems to support reliable communication and reporting

*This posting reflects the primary responsibilities of the role, but additional tasks and projects may be assigned as needed to support the team and business growth.*

⏰ Working Hours: This is a full-time, remote role, working 6 AM - 2 PM CST with flexibility to work until 4 PM CST on occasion.

In this role, you’ll have opportunities to:

• Learn from experienced business and marketing professionals who are passionate about helping business owners succeed
• Apply and deepen your existing expertise in SEO, analytics, systems, and digital marketing execution
• Play a key role in keeping marketing and operations running smoothly, directly supporting company growth
• Make a meaningful impact on business owners’ lives by supporting our mission to Change Lives by Transforming Businesses

Requirements

You’ll thrive in this role if you have:

✅ 2–3 years of experience in a marketing assistant or virtual assistant role, with a focus on digital marketing and website management

✅Experience working remotely for international or US businesses.

✅Strong critical thinking skills with the ability to see how tasks, systems, and decisions impact other people and processes

✅ Ability to anticipate needs, identify gaps, and proactively suggest improvements

✅ Experience with social media scheduling and analytics

✅ Above-average knowledge of SEO best practices

✅ Exceptional attention to detail, especially in spelling, grammar, and data accuracy

✅ Strong organizational skills and ability to manage multiple deadlines

✅ Excellent written and verbal communication skills

✅ Proficiency in Microsoft Office 365

✅ Experience with WIX, Constant Contact, Nimble, ClickUp, and Canva (foundational knowledge prioritized over platform-specific expertise)

✅ Self-motivated, proactive, and comfortable working independently in a remote environment

✅ Alignment with Journey’s core values: transparency, partnership, responsiveness, integrity, growth & development, and critical thinking

Benefits

What’s in it for you?

💰 Salary: $2,000–$2,200 per month*

🕒 Full-time : Fully remote role

🌴 Paid Time Off : 20 days annually, including paid holidays

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This is our typical hiring process - occasionally, it may include extra steps.

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