Position Summary
The Senior Accountant is responsible for overseeing and executing all aspects of full-cycle accounting—including accounts receivable, accounts payable, general ledger maintenance, and month-end close. This role ensures timely and accurate financial reporting, maintains compliance with accounting standards, and supports management with financial insights to drive decision-making. This is a hands-on role that requires both transactional efficiency and strong analytical skills. The ideal candidate will be detail-oriented, proactive, and comfortable working in a dynamic MSP environment with both recurring revenue and project-based billing. The ability to read, understand, and produce accurate financial statements is crucial.
Key Responsibilities
Accounts Receivable
· Manage client invoicing for managed services, project work, and software licensing (recurring and non-recurring).
· Monitor AR aging, follow up on collections, and resolve billing discrepancies.
· Coordinate with operations and account managers to ensure contract-driven billing accuracy.
· Utilize ConnectBooster for AR processing and collections.
Accounts Payable
· Process vendor invoices, expense reports, and credit card transactions.
· Maintain vendor records and ensure timely payments.
· Reconcile vendor statements and resolve discrepancies.
· Utilize Bill.com for AP management.
Receipt Collection & Documentation
· Collect and manage receipts from employees and vendors.
· Attach receipts to QuickBooks Online (QBO) transactions for audit and compliance.
· Use HubDOC for receipt collection and integration into QBO.
· Ensure proper documentation and organization of financial records, saving reports, bank statements, and maintaining folder structures.
Month-End Close & General Ledger
· Prepare and post journal entries, accruals, and adjustments.
· Reconcile bank accounts, credit cards, and balance sheet accounts.
· Maintain deferred revenue and prepaid expense schedules.
· Ensure proper cutoffs and accurate revenue recognition (especially MRR and project-based revenue).
· Prepare monthly financial statements (P&L, balance sheet, cash flow).
Compliance & Reporting
· Ensure compliance with GAAP and internal policies.
· Assist with tax filings, audits, and compliance reporting as needed.
· Assist with developing and maintaining accounting process documentation and SOPs.
Analysis & Support
· Provide variance analysis and financial insights to management.
· Support budgeting and forecasting processes.
· Recommend process improvements and automation opportunities (e.g., leveraging PSA tools such as Autotask for PO processes and item receipts, QBO, Bill.com).
· Carry out additional tasks and responsibilities as assigned by the Controller/CFO to support the overall goals of the Finance & Accounting department, including serving as a backup payroll processor.
Requirements
Qualifications
· Bachelor’s degree in Accounting, Finance, or related field (CPA or progress toward CPA preferred).
· 5+ years of progressive accounting experience with full-cycle responsibilities.
· Strong proficiency in financial statements: must be able to read and interpret financials, prepare and post journal entries, and identify/resolve errors in accounting records.
· Experience in a Managed Service Provider (MSP), SaaS, or technology services environment strongly preferred.
· Proficiency in QuickBooks Online (QBO) and related integrations.
· Familiarity with Bill.com, ConnectBooster, HubDOC, and Autotask.
· Strong understanding of GAAP and revenue recognition principles.
· Excellent attention to detail, organization skills, and ability to meet deadlines.
· Advanced Excel skills; experience with reporting and variance analysis.
Key Competencies
· Ownership: Takes initiative and sees tasks through to completion.
· Accuracy: High attention to detail, producing reliable financial results.
· Collaboration: Works effectively across teams (operations, sales, IT).
· Organization: Maintains clear folder structures, records, and documentation for easy retrieval and compliance.
· Problem-Solving: Identifies issues and develops practical solutions.
· Adaptability: Thrives in a fast-paced, growing MSP environment.