About the role
This role supports two essential functions: accurate, timely payroll processing and efficient, compliant accounts payable operations. The ideal candidate is detail‑oriented, organized, and comfortable managing recurring deadlines while partnering closely with People & Culture, Finance, and Operations teams.
What you'll do
Payroll Administration
- Process biweekly/weekly/off-cycle payrolls in accordance with company policies and federal, state, and local regulations.
- Review and reconcile time imports, timesheets, PTO balances, and special pay rates for accuracy.
- Audit payroll reports to ensure compliance and resolve discrepancies proactively.
- Prepare and distribute payroll reports and payroll-related documentation.
- Support quarterly and annual payroll tax filings and year‑end processes (W‑2, 1099, etc.).
- Respond to employee payroll inquiries with professionalism and clarity.
Accounts Payable
- Process vendor invoices with proper coding, approvals, and adherence to purchasing policies.
- Maintain accurate AP records, including vendor files, W‑9s, and payment terms.
- Prepare weekly payment runs (ACH, checks, virtual cards) and reconcile AP aging reports.
- Investigate and resolve invoice discrepancies, credits, and vendor questions.
- Assist with month‑end close by preparing AP accruals and reconciliations.
- Support 1099 reporting and vendor compliance requirements.
Cross‑Functional Support
- Collaborate with P&C, Finance, and Operations to ensure data accuracy across systems.
- Maintain strong internal controls and support audits by providing documentation as needed.
- Recommend process improvements to enhance efficiency, accuracy, and compliance.
- Support special projects related to payroll, benefits, accounting, or system enhancements.
Qualifications
- 2–4 years of experience in payroll, accounts payable, or related accounting/HR roles.
- Experience utilizing Excel with experience in some advanced functions (Vlookup, Formulas, Formatting and manipulating data)
- Working knowledge of payroll systems (e.g., Rippling, ADP, Paycom) and accounting software.
- Strong understanding of payroll regulations, wage and hour laws, and basic accounting principles.
- High attention to detail, accuracy, and confidentiality.
- Strong communication and customer service skills.