Role
The Experiential Marketing Operations Specialist supports the budgeting, invoicing and payment processes for the Experiential Marketing organization. This role supports Capital Studios, Events & Event technology and Design, and the vendors and clients they partner with.
Primary responsibilities/essential functions:
- Support ongoing invoice, budget, and vendor management process
- Responsible for managing systems that track budget information
- Manage internal and external expense inquiries
- Track SOW’s, contracts, and invoices received and review for accuracy while managing the final payment process
- Document best practices around Global Finance policies and processes while navigating new tools, applications, and partner firm payout rules
- Track partner firm payment rules for advisor reimbursement requests
- Train associates on how to navigate new applications and provide suggestions on continuous improvements while supporting associates’ requests to make enhancements
- Performs additional responsibilities as assigned.
Requirements
- 2 - 3 years of experience
- Demonstrates initiative by identifying issues and recommending solutions
- Experience with plan processes and work across broad, diverse groups to ensure work is completed in a timely manner
- Demonstrates sound judgment in resolving matters of simple to moderate complexity
- Effective written and oral communication skills with team members and managers
- Ability to collaborate and develop and maintain working relationships inside and outside the organization.
Benefits
- Major medical expenses insurance — at Findasense, we care about your well-being
- Meal benefits through grocery vouchers.
- You can work from home, from a coworking space, from another Findasense office, or from anywhere in the world, in line with our Hybrid Way of Work policy.
- Flexible working hours to support your work–life balance.
- Internal mobility, so you can explore other positions within Findasense.
- You’ll be able to participate in our volunteer program, with 40 working hours per year to collaborate with organizations that support community service or volunteer initiatives.