BIDDING INSTRUCTIONS
1. Bidders shall submit a proposal containing a technical design and proposed team composition.
2. Technical Design: The proposed approach shall be summarized in maximum 5 pages (A4 size), and it shall address the required scope of work and the defined deliverables with sufficient details to allow assessment for feasibility of the proposal.
3. In addition to the Technical Design, the Bidder shall submit the Proposed Team, Curriculum Vitae (CV) and a compliance matrix of each proposed contractor.
3.1. Each CV shall have enough details and evidences of individual's previous work to show suitability for the job.
3.2. Size of the Team and Schedule: It is up to the bidder to propose the size of the team that executes the work and produces the deliverables in the time lines allocated.
3.3. Task Lead: The proposal shall clearly identify a task lead from assigned resources. The task lead will be the point of contact for task related matters for the Agency team.
3.4. NCIA shall reserve the right to interview the proposed candidates.
Deadline Date: Tuesday 19 May 2026
Requirement: Ballistic Missile Defence (BMD) Curriculum Development Package
Location of Performance: Primarily on-site at NCI Academy, Oeiras, Portugal, or NCIA, The Hague, Netherlands. Occasional remote (teleworking) from a NATO country, and travel on duty (TDY) to other NATO sites.
Period of Performance: 2026 BASE: starting as soon as possible not later than 18 June 2026 to 31 December 2026, with the possibility to exercise the following option: 2027 OPTION: 01 January 2027 until 31 December 2027.
Evaluation Methodology: Lowest Priced Technically Compliant
Required Security Clearance: NATO SECRET
1. INTRODUCTION
1.1. To strengthen the Alliance through connecting its forces, the NATO Communication and Information Agency (NCIA) delivers secure, coherent, cost effective and interoperable communications and information systems in support of consultation, command & control and enabling intelligence, surveillance and reconnaissance capabilities, for NATO, where and when required. It includes IT support to the Alliances' business processes (to include provision of IT shared services) to the NATO HQ, the Command Structure and NATO Agencies.
1.2. The Ballistic Missile Defence Programme Office (BMD PO), as part of the NCIA, ensures the harmonised planning, implementation, deployment, evolution and support of the BMD capability, in a way that satisfies the operational requirements and minimizes the military risk, taking into account the NATO political, economic and schedule requirements and using the most suitable industrial and technological solutions. The Programme Office is the procurement and implementation body of the NCIA, charged with the effective planning, execution, delivery into service, evolution and through-life logistic support of NATO's and assigned national and BMD systems.
1.2.1. To support the development of the NATO BMD curriculum, the BMD PO requires the provision of expert training deliverables produced by a qualified team of NATO BMD subject matter experts.
1.3. Strong operational expertise in Ballistic Missile Defence (BMD) and Theatre Ballistic Missile Defence (TBMD) missions for each team member is an essential requirement for the successful completion of the deliverables. In-depth operational knowledge and prior experience with NATO's BMD organisation, as well as familiarity with NATO BMD user applications—specifically Battle Management Command, Control, Communications, and Intelligence (BMC3I) systems—are required to ensure the proper development of NATO BMD curriculum products.
1.4. The team of contractors will develop such products for the NCIA project team that executes the Allied Command for Transformation (ACT) Programme of Work (PoW) 2026 for BMD.
2. SCOPE OF WORK
2.1. The team of contractors will apply their expert knowledge in NATO BMD curriculum development while performing the following tasks and activities:
2.1.1. Reviewing current NATO BMD related standards, directives, policies and standard operating procedures; providing analysis results to the BMD curriculum development.
2.1.2. Collaborating with BMD operational users to collect information for BMD Curriculum and suggest content to the NCIA project team.
2.1.3. Conducting Training Needs Analysis (TNA) and develop course materials for the systems in the BMD Programme in cooperation with the relevant stakeholders (operators, project teams, academy staff).
2.1.4. Supporting NCIA with expert opinions at BMD Curriculum related venues such as IAMD Annual Discipline Conference.
2.1.5. Aligning and adapting BMD courses with the BMD CONEMP by creating links or adding references to the CONEMP from within course materials.
2.1.6. Providing BMD subject matter knowledge to the NCIA project team.
2.2. The team of resources will hold Principal NATO BMD Curriculum Subject Matter Expert skill set.
2.3. The size of the team is determined by the supplier.
2.4. The Agency Point of Contact for the daily execution of the contract is the NCIA Project Manager (PM).
2.5. The team of contractors will carry out tasks and will issue deliverables as described below.
WP1 – 2026 BASE: NATO BMD Curriculum Development Package 2026
The team of contractors will participate in project activities as directed by the NCIA Project Manager (PM). As required, they will perform operational analyses of NATO BMD-related directives, policies, and standard operating procedures. The team will collaborate as necessary with the NATO BMD operational community and produce the following expert deliverables for the NATO BMD Curriculum: Individual Training Views (ITV); Logical Individual Training Viewpoints (LITV); Training products and material which will be validated with operational users under the supervision of the NCIA project team. The course for 2026 will be BMD Technician Course.
A designated representative from the contractor team will attend BMD Curriculum-related meetings at operational headquarters, user groups, and other specialized sessions, as defined in the project plan, to present interim products and collect feedback on completed components prior to final delivery to the NCIA project team.
Deliverable D1: The team of contractors will provide the final version of Individual Training Views (ITV) and Logical Individual Training Viewpoints (LITV) for the NATO BMD curriculum 2026. Deliverables will be maintained in the project collaboration portal.
Deliverable D2: The team of contractors will provide the final version of BMD technical course training products for the NATO BMD curriculum 2026. Deliverables will be maintained in the project collaboration portal.
Constraint C1: The NATO BMD Curriculum Development Package will be produced incrementally within the NCIA-provided environment, and all deliverables will be maintained in the project collaboration portal.
Acceptance Criteria A1: The delivery packages will be reviewed by the project team, and the contractors will update them based on NCIA feedback and required corrections. Deliverables will be accepted upon confirmation by NCIA that all specified requirements, quality standards, and review comments have been satisfactorily implemented.
WP2 – 2027 OPTION (if 2027 option is exercised): NATO BMD Curriculum Development Package 2027
This work package is needed should NCIA choose to exercise the option for 2027.
The team of contractors will participate in project activities as directed by the NCIA Project Manager (PM). As required, they will perform operational analyses of NATO BMD-related directives, policies, and standard operating procedures. The team will collaborate as necessary with the NATO BMD operational community and continue producing the following expert deliverables for the BMD Curriculum: Individual Training Views (ITV); Logical Individual Training Viewpoints (LITV); Training products will be validated with operational users under the supervision of the NCIA project team. The course for 2027 will be updated BMD Planners Course.
A designated representative from the contractor team will attend BMD Curriculum-related meetings at operational headquarters, user groups, and other specialized sessions, as defined in the project plan, to present interim products and collect feedback on completed components prior to final delivery to the NCIA project team.
Deliverable D1: The team of contractors will provide the initial version of Individual Training Views (ITV) and Logical Individual Training Viewpoints (LITV) for the NATO BMD curriculum 2027. Deliverables will be maintained in the project collaboration portal.
Deliverable D2: The team of contractors will provide the final version of Individual Training Views (ITV) and Logical Individual Training Viewpoints (LITV) for the NATO BMD curriculum 2027. Deliverables will be maintained in the project collaboration portal.
Deliverable D3: The team of contractors will provide the initial version of BMD Planners course training