Join our team and become a part of something bigger – a force for change in the fight against hunger. The Community Foodbank of New Jersey is more than just a food bank – we champion healthier lifestyles and positively impact social and economic change. Together we can create a stronger, more resilient New Jersey for everyone.
This position reports directly to the Director of Workforce Development. The ideal candidate is highly organized, detail-oriented, and an effective communicator, with the ability to anticipate needs, prioritize tasks for director-level support to department leadership through comprehensive administrative support to ensure the team operates efficiently and effectively.
What you’ll do in your role:
- Manage and maintain detailed academic and program calendars, coordinating classes, orientations, staff meetings, and special events within an adult education setting for the Workforce Development and Community Kitchen teams
- Prepare for and participate in key meetings, recording clear and concise notes and tracking action items using Microsoft Office tools (e.g., Teams, Outlook, Email)
- Serve as a liaison between instructors, students, administration, and external partners, handling sensitive student information and communicating policies and procedures effectively
- Develop, organize, and maintain both digital and physical filing systems for student records, program documentation, and compliance requirements
- Track and reconciled program-related expenses using Concur, ensuring accuracy and timely processing
- Coordinate the organization and upkeep of classrooms, offices, and supply areas, including inventory management of educational and program materials
- Monitor and support internal and external reporting deadlines (i.e. Department of Labor), ensuring timely submission of attendance, performance, and compliance reports
- Work independently and collaboratively on ongoing initiatives and special projects to support adult learners and program goals
- Lead and support special projects, such as program launches, student engagement events, and process improvements
- Perform general administrative and office management duties, including preparing reports, maintaining records, and supporting daily operations to ensure an efficient and adult learner-centered environment.
Why you’ll love working at CFBNJ:
- Opportunity for Impact: At CFBNJ, your work drives meaningful changes. Just last year, we provided over 90 million meals and 35 million pounds of fresh produce to our neighbors in need.
- Wellness that Works for You: Rooted in our culture of caring, we offer comprehensive medical, dental, and vision coverage, wellness programs, generous sick/personal time off, 14 paid holidays, childcare resources, and organization-wide engagement days for rest and reflection.
- Professional Development: Grow your career through our Learning Lab, with access to workshops, online courses, and book resources. We also offer tuition assistance and certificate reimbursement for job-related training to support continuous growth.
- Recognition and Belonging: We celebrate great work and grow inspiration with Bonusly, our peer-recognition platform, and foster community through employee resource groups to create space to uplift voices and strength connections
- Retirement Planning: Plan confidently for your future in our 401(k) program, including a 4% company match after one year of service.
What you’ll need to be successful in this role:
- Minimum of three years of administrative experience, with a strong track record of providing high-quality in-person support
- Demonstrated ability to deliver both virtual and on-site administrative support, including coordinating across multiple departments and levels of leadership
- Exercises sound judgment with a high level of professionalism, discretion, and confidentiality
- Advanced proficiency in Microsoft Office 365, including calendar management, Word, Excel, and Outlook
- Strong communication and interpersonal skills, with a proactive, solutions-oriented mindset and keen attention to detail
- Highly self-motivated with the ability to manage competing priorities and work independently with minimal supervision
- Collaborative team player with the ability to quickly learn and adapt to new systems and processes
- Reliable transportation required, with flexibility to travel to various locations as needed
Pay Transparency: The salary range for this position is $52,582-$71,140. The final rate may be influenced by factors such as the position's scope and responsibilities, work experience, training, job-related skills, internal equity, and market conditions.
CFBNJ is an equal employment opportunity employer and is committed to complying with all applicable laws prohibiting discrimination based on race, religion, color, national or ethnic origin, age, sex , sexual orientation, gender identity or expression, transgender status, marital status, domestic partnership or civil union status, pregnancy or breastfeeding, disability, being a victim of domestic violence, status in the uniformed services of the United States (including veteran status), record of arrest, as well as any other category protected by federal, state or local laws.