Under supervision, the 1458 Legal Secretary I class provides legal secretarial and clerical services of a difficult, responsible and confidential nature for an attorney's office; and performs related duties as required. Supervision exercised: May supervise clerical support staff.
1458 Legal Secretary I Essential Duties
According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.
1. Word Processes and edits a wide variety of legal documents in proper format including pleadings, briefs, correspondence, subpoenas, contracts, jury instructions, complaints, resolutions and ordinances utilizing multiple word processing systems, to prepare a variety of legal documents.
2. Abstracts information from various sources to put general information into proper legal form.
3. Transcribes legal dictation from dicta-phone or longhand notes, minutes, interviews and telephone messages; or takes and transcribes dictation from shorthand notes at a rate of 110 wpm, to prepare legal documents and correspondence.
4. Opens, maintains, monitors and closes legal case files and maintains correspondence and record files.
5. Maintains attorney appointment calendars; keeps abreast of important court dates and files legal documents with courts as mandated; assures complaints are responded to in a timely manner.
6. Provides information when possible by personally assisting callers, and exercises considerable judgment and discretion in dealing with confidential matters.
7. Prioritize duties and deadlines to accommodate work schedules of a large number of attorneys.
8. Performs related duties as required.