We've made a lot of progress since opening the doors in 1942, but one thing has never changed - our commitment to serve, heal, lead, educate, and innovate. We believe that every award earned, every record broken and every patient helped is because of the dedicated employees who fill our hallways.
At Ochsner, whether you work with patients every day or support those who do, you are making a difference and that matters. Come make a difference at Ochsner Health and discover your future today!
This job is responsible for providing guidance to assigned staff. Facilitates patient scheduling accurately, timely, courteously, and professionally by evaluating call demand. Supervises ancillary procedure scheduling and assists with related process workflows and escalations. As a working supervisor, works directly with non-clinical and clinical leaders and staff, ensuring patients are navigated to the appropriate level of care. Coaches, develops, and engages staff to provide service excellence to existing and prospective patients. Creates a culture in which the team is engaged, motivated, and able to function in a high-performing environment that drives continuous improvement and exceptional service.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company’s discretion.
Education
Required – High school diploma or equivalent
Preferred – Bachelor’s degree in related field
Work Experience
Required – 6 years of experience in healthcare, customer service, or related field
OR 3 years of healthcare, customer service, or related experience with a bachelor’s degree
Knowledge Skills and Abilities (KSAs)
Advanced computer skills and dexterity required for data entry and retrieval of information.
Effective verbal and written communication skills and the ability to present information clearly and professionally using appropriate tone and inflection.
Must be proficient with Windows-style applications, various software packages specific to role and keyboard, including Microsoft Office.
Strong interpersonal skills.
Self-directed with the ability to work with limited supervision, good organizational and time management skills, set priorities and perform duties calmly and efficiently under pressure.
Must be able to remain calm and courteous under pressure when dealing with patients, providers and colleagues while maintaining complete confidentiality.
Strong conflict resolution skills with the ability to demonstrate good judgement.
Able to develop and retain talent by applying the necessary training and leadership.
Ability to be consistent and evaluate staff performance effectively.
Excellent critical thinking and analytical skills and strong orientation to attention-to-detail.
Ability to travel throughout and between facilities and work a flexible work schedule (e.g. 24/7, weekend, holiday, on call availability).
Job Duties
Provides leadership and daily oversight to assigned staff and responds to requests for information from patients and internal customers while validating all policies and procedures are followed.
Serves as a Level 2 support for escalated patient calls and documents patient feedback accordingly, responding to requests in a timely manner to meet deadlines.
Participates in the execution of day-to-day contact center operations, which includes maintaining overall service level, productivity, handle time, service quality, and other key performance indicators.
Assists in the development of team to create a positive and cohesive team, discusses team and individual goals, and delivers performance feedback during monthly rounding sessions and yearly performance evaluations.
Appropriately schedules staff relative to the volume of work and ensures the call center agents are in adherence to their shift schedules.
Participates in various aspects of interviewing, hiring, onboarding, and training.
Holds regularly scheduled staff meetings to provide a forum for open communication and problem resolution and to ensure that goals are being met and policies and procedures are followed.
Has ongoing visibility (onsite and/or remote) within the contact center.
Conduct monthly call quality monitoring of team members and participate in call calibrations.
Adapts behavior to the specific patient population, including but not limited to: respect for privacy, method of introduction to the patient, adapting explanation of services or procedures to be performed, requesting permissions and communication style.
Performs other related duties as assigned.
The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.
Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.
This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns. The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
Physical and Environmental Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid.
The incumbent has no occupational risk for exposure to communicable diseases.
Because the incumbent works within a healthcare setting, there may be occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.
Are you ready to make a difference? Apply Today!
Ochsner Health does not consider an individual an applicant until they have formally applied to the open position on this careers website.
Please refer to the job description to determine whether the position you are interested in is remote or on-site. Individuals who reside in and will work from the following areas are not eligible for remote work position: Colorado, California, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, New Jersey, New York, Vermont, Washington, and Washington D.C.
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