As our Facilities Practitioner your responsibilities will include but are not limited to:
Safety. Health, and Environment
- Support a safe and healthy work environment where workers, external service providers, and contractors can deliver their outputs within a controlled risk environment.
- Adhere to Housekeeping principles to ensure compliance with environmental requirements.
- Support the compliance with MHSA in the workspace.
- Active participation in SLAMs, HPHs, relevant Risk Assessments and close-out of Safety Actions.
- Adhere to the legal requirements related to a 2.9.2 legal appointment.
Performance and Delivery
Assess and Inspect Facilities:
- Ensure the proper maintenance and aesthetic quality of gardens, landscapes, change houses, and other facility-related areas.
- Conduct regular inspections to uphold high standards of appearance and functionality.
Manage Contractors and Integrators:
- Support facilities contractors and appointed integrator companies, arranging daily operations to ensure alignment with company standards and objectives.
Conduct Site Inspections:
- Perform comprehensive monthly inspections of all facility areas, both on-site and off-site. Identify maintenance needs, ensure compliance with safety standards, and address any emerging issues promptly.
Coordinate Essential Services:
- Arrange and direct central facility services such as reception, maintenance, archiving, cleaning, waste disposal, and recycling.
- Ensure these services operate efficiently and meet the organisation's needs.
Administer Contracts:
- Handle the administration of contracts, including Purchase Requisitions (PRs) and Purchase Orders (POs).
- Assess whether all contractual terms are met and that financial processes are completed accurately and on time.
Enforce Service Level Agreements:
- Assess and enforce compliance with Service Level Agreements (SLAs).
- Ensure contractors and service providers deliver the expected service level and promptly address deviations.
Health and Safety Compliance:
- Assess and verify that all facilities meet health and safety requirements.
- Check the proper functioning of fire extinguishers, emergency gathering facilities, and infrastructure communication systems.
Outputs:
- Informed planning of facilities and services.
- Proper space utilisation.
- On-the-pulse monitoring.
- Contractor control and performance measured.
- Office environment conducive to productivity.
- High standard of work rendered.
- Cost-effective service provision.
- Scheduled Services.
- H&S Compliance.
This role is in the Commercial (CML) department on a band 8.7 (C3) reporting to the Section Manager Transport & Facilities.