As the Export Documentation Coordinator, you will be responsible for managing the preparation, verification, and processing of export documentation to ensure compliance with international trade regulations and smooth execution of export shipments. As part of this 1‑year contract, you’ll be a great fit if you bring strong accuracy in your work, communicate with ease, and already understand how export documentation processes operate.
What you’re responsible for:
- Preparing and reviewing export documents, including commercial invoices, packing lists, certificates of origin, and shipping labels, in accordance with the destination country’s requirements and internal policies.
- Ensuring the accuracy and completeness of export documentation to facilitate customs clearance, shipment tracking, and to avoid delays or penalties related to non‑compliance.
- Staying informed about changes in export regulations and trade compliance requirements to ensure adherence to applicable laws and regulations.
- Liaising with internal departments such as Sales, Shipping, and Finance to obtain the information and documents required for export operations.
- Communicating effectively with external stakeholders, including freight forwarders, customs brokers, and customers, to coordinate documentation requirements and resolve any issues or discrepancies.
- Maintaining organized records of export documentation, including electronic and physical files, for audit and historical reference purposes.
- Generating reports on export documentation status, shipment volumes, and compliance indicators as required by management.