External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
IMPORTANT: Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The "My Experience" page is the only opportunity to add your required supporting document attachments. You will not be able to modify your application after you submit it.
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Primary Job Posting Location:
Macon, GA 31207Additional Job Posting Locations:
(Other locations that this position could be based)
Responsibilities:
The Senior Executive Assistant provides high-level administrative and financial support under indirect supervision. This role manages and audits departmental budgets and revenue accounts, oversees business transactions, and ensures compliance with policies and procedures.
This position will be responsible for a broad variety of high-level administrative tasks, including: ensuring effective communications; managing financial and budgetary processes under the direction of the Senior Vice President; coordinating complex schedules and calendars; and making travel arrangements.
The Senior Executive Assistant interacts daily with constituencies both inside and outside of the university and requires the ability to work independently on tasks and projects, and thrive in a multi-faceted role which requires the ability to handle a wide variety of activities and confidential matters with discretion.
Knowledge/Skills/Abilities:
Comprehensive understanding of financial management principles, including basic accounting and/or bookkeeping
Knowledge of or ability to quickly learn University policies, procedures, and procurement processes.
Strong organizational and time-management skills with the ability to prioritize multiple tasks.
Advanced proficiency in Microsoft Office Suite and ability to learn various enterprise systems (e.g., Workday).
Excellent written and verbal communication skills for professional correspondence.
Problem-solving skills to address scheduling conflicts and operational issues.
Skill in utilizing office productivity tools (Word, Excel) to create and manage documents, expense reports, and spreadsheets, along with experience in or ability to learn University accounting systems.
Ability to deliver excellent customer service while effectively communicating with University stakeholders and internal departments.
Ability to maintain confidentiality and exercise discretion in handling sensitive information.
Ability to review and question expenses to ensure compliance with budgets and financial policies.
Ability to work independently under minimal supervision while managing complex tasks.
Ability to collaborate across departments and build professional, positive working relationships.
Ability to adapt to changing priorities and work in a fast-paced environment.
Knowledge of Microsoft Outlook and maintaining calendars.
Qualifications:
A bachelor’s degree from an accredited university/college and at least one year of progressively responsible administrative support experience, which must include basic accounting and/or bookkeeping, is required. In lieu of a bachelor’s degree, an equivalent combination of education and directly related experience will be considered.
Background Check Contingencies:
- Criminal History
- Credit Check
Required Document Attachments:
- Resume
- Cover letter
- List of three professional references with contact information
About Mercer University
Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.
Why Work at Mercer University
Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more!
At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.
For more information, please visit: https://hr.mercer.edu/prospective-employees/
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