Administrative Coordinator

This role is based out of our Arden Hills, MN office. Our work environment includes a hybrid structure which includes 4 days in the office and 1 remote day (M/F).

This position supports the Dairy Foods Research and Development team and will provide back-up support for Executive Admin. You will be responsible for executing day-to-day business tasks while providing excellent customer service both within the organization and external customers. 

Key Responsibilities:

• Strategically manages interactions and prioritizes people and situations in need of attention.
• Provides proactive calendar management that maintains schedules, including day-to-day management and long-term management of meetings, projects, and priorities.
• Coordinates preparation of meeting briefings for key meetings including agenda, meeting materials, presentations and other correspondences.
• Coordinates events ranging from small to complex in person, virtual, and hybrid events, understands meeting technology and has the technical savvy to support events.
• Agile and willing to be pulled into projects outside the immediate job description, where administrative participation is of importance to the R&D team.
• Proactively coordinates complex travel arrangements.
• Proactively coordinates preparations and on-boarding of new employees and interns.
• Maintain and update department databases to include personnel information and services dates.
• Oversee Prescription Safety Glasses Program for department employees.
• R&D Learning Hub Administrator creating and assigning safety required training.
• Ensures proper documentation and timely submission of all expenses and invoices using Concur.
• Initiates process improvements to improve department efficiency and effectiveness.
• Create purchase orders and requisitions, obtain approvals and maintain. Create reports to track and monitor spending as needing.
• Track plant trial expenditures, track down missing data and pull together reports working with R&D Director and finance cross-functional partner.
• ELN Administrator (electronic lab notebook); set up user profiles, update templates and data fields for business changes, perform system changes, troubleshoot system related issues serving as the liaison with IT or vendor as needed.

Education, Experience, Skills needed:

• High School Diploma or higher
• 5 or more years of administrative support experience; including coordination of projects
• Experience identifying problems and working to resolve them before they escalate
• Proficiency in Microsoft Suite of products (Outlook, Word, Excel, PowerPoint, Teams); Knowledge of Zoom platform required
• Ability to multi-task with many interruptions while remaining efficient, prompt, and professional; flexibility in changing work priorities at a moment’s notice
• Must demonstrate professional and effective interpersonal communication skills across all levels of team members with the ability to adapt communication style based on audience and situation
• Strong planning, organizational, time and project management skills to prioritize and coordinate workflow across multiple projects

Salary range: $51,520 - $77,280 (in most cases, candidates offered employment can expect to be hired at a pay rate near the middle of our salary ranges) 

About Land O'Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

We provide a broad portfolio of benefits to keep you and your family at your best. Land O'Lakes is Where Your Future Takes Root.

Land O’Lakes and our global entities support diversity in employment practices.

Neither Land O’Lakes, nor its affiliates or search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.    

If you need to submit a reasonable accommodation request to complete the employment application process, please call the HR Solution Center at 844-LOL-HR4U (844-565-4748) M-F 8:00am-4:30pm CT.