Senior Analyst

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

As a Business Support, you will provide comprehensive administrative support to contribute to the efficient daily operational needs of the business. This includes supporting the Business/Operational Leadership team through managing schedules, coordinating meetings and travel arrangements, handling correspondence, and performing various administrative tasks with confidentiality, professionalism, and a high level of attention to detail. This position plays a pivotal role in enabling smooth communication, seamless coordination, and overall effectiveness for the business operational team.

Manage Executive Calendar: Organize and maintain the senior executives' schedules, including prioritizing appointments, meetings, and events, ensuring optimal time management and efficient use of their time.

Coordinate Meetings: Schedule, prepare for, and coordinate meetings, including sending out meeting invitations, securing meeting rooms, arranging for necessary equipment and materials, preparing agendas, and taking minutes as required.

Travel Planning: Coordinate complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa processing, while ensuring cost optimization and adherence to company travel policies.

Correspondence Management: Handle incoming and outgoing communications on behalf of the executives, including drafting and proofreading emails, letters, reports, and other documents. Maintain confidentiality and ensure timely responses to inquiries and requests.

Document Preparation: Prepare and edit presentations, reports, and other documents as requested by the executives, ensuring accuracy, clarity, and adherence to company guidelines.

Information Management: Maintain and update confidential files, databases, and records, ensuring accuracy, accessibility, and adherence to data protection regulations.

Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, vendors, and colleagues, to facilitate effective communication and collaboration on behalf of the executives.

Expense Management: Process and track expense reports and reimbursements, ensuring accuracy, adherence to company policies, and timely submission.Special

Projects: Support the executives in various special projects by conducting research, preparing presentations, and providing administrative support as required.

Administrative Support: Provide general administrative support, including managing phone calls, arranging for office supplies, handling mail, preparing documents for signature, and performing other ad hoc tasks.

Procurement Support: Management of new vendor qualification process within Jaggaer based on requests from Project Delivery Teams and requalification of existing vendors periodically.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.