Employee Relations Senior Assistant

Company

Cox Automotive - USA

People Solutions

Employee Relations Sr Specialist

Individual ContributorCan work remotely but need to live in the specified city, state, or region

Yes, 5% of the time

Day

Compensation

Hourly base pay rate is $24.23 - $36.35/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Cox Automotive is currently seeking an Employee Relations Senior Assistant to join our team. Candidates must reside within the Eastern or Central Time Zones of the United States.   

The Role:

The Employee Relations Senior Assistant provides support to the Employee Relations team by managing case intake and assignment, along with a variety of administrative and coordination responsibilities.  Using independent judgment and established tools and resources, the Senior Assistant supports daily ER team tasks.  The Senior Assistant manages multiple issues, at times for competing stakeholders, in a fast and ever-changing environment.

Responsibilities:

• Follow established processes to prioritize, disposition, and assign cases within the case management system to Employee Relations Business Partners (ERBPs).

• Coach and advise employees and managers on the appropriate interpretation of Employee Relations policies and guidelines.

• Ensure consistent interpretation and application of Employee Relations programs, policies, practices, and guidelines.

• Track the status and resolution of employee and manager questions and issues.

• Support the team with Employee Relations Direct Access matters, as needed. 

• Redirect matters to appropriate internal partners when required. 

• Manage intake, disposition, assignment, documentation, and closure of matters received through the Company’s hotline, including creating corresponding cases in ServiceNow and transferring case notes and closures as provided by ERBPs. 

• Assist with information gathering and documentation for legal complaints, charges and other matters, as needed.

• Own and manage Tier 1 employee relations matters involving policy interpretation and other lower-complexity matters.

• Create and maintain cases in the ER case management system for designated matters.

• Utilize Workday, ServiceNow, and other tools to research case participants and accurately document required information.

• Manage the Workday ER Self-Service inbox and created and assign corresponding ServiceNow cases.

• Monitor ER team mailboxes and respond to inquiries as needed.

• Maintain the ER team absence calendar.

• Update content and materials within the ER team’s MS Teams channels.

• Create and maintain documentation and process guides related to ERSP responsibilities. 

• Serve as the initial point of contact for employees on a variety of employee relations matters, as needed.

• Prepares data-related reports for management, highlighting trends, inconsistencies, and areas for consideration.

• Perform other duties as assigned.

Qualifications:

• High school diploma and 5 years’ experience in Human Resources, Employee Relations or related field. The right candidate could also have a different combination, such as any level degree/certification beyond a High School diploma/GED and 3 years’ experience; or 7 years’ experience in a related field.

• Proficiency in Microsoft Office applications, including Excel, PowerPoint, and Word.

• Strong time-management, organizational, and multitasking skills.

• Basic knowledge of state and federal employment laws and union avoidance principles.

• Ability to communicate effectively across all employee levels (exempt, non-exempt, corporate, and field).

• Ability to work independently with a sense of urgency and prioritization.

• Excellent written and verbal communication skills.

• Demonstrated sound judgement and discretion when handling sensitive information and confidential information.

• Ability to collect, understand, interpret, and share data accurately.

• Strong attention to detail with a high level of accuracy.

• Ability to work successfully 100% remotely in a quiet, private workspace, with periodic travel.

Preferred Qualifications:

• Experience with Workday, ServiceNow, or other web-based case management systems.

• Bilingual (English/Spanish).

To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

EOE, including disability/vetsApplicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.