Studio Coordinator - Senior

Your Role

Gensler is seeking a motivated and detail-oriented Studio Coordinator to support a blended studiocomprisedof four integrated practices: Cities & Urban Design, Mobility & Transportation, Strategy, and Climate Action & Sustainability. This is a full-time onsite role that combines hands-on business development support, studio operations, and project coordination. The ideal candidate is a strong visual communicatorwhothrivesin a collaborative environment, canbalancemultiple priorities, andtakespride in producing polishedcommunications andmaterials. 

What You Will Do

• Support Studio with administrative needs, including tracking personal development quarterly meetings and submissions of key office documents/deliverables

• Organize studio meetings, document and distribute studio meeting content afterwards 

• Runs staffing reports

• Support studio events planning and coordination 

• Partner on projectstart-up tasks including contracts, proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-projectbilling codes

• Collaborate with project team on earlyprojectphases tasks including but not limited to consultant contracts, consultant work authorizations, project filing, print coordination, copying/scanning, creation/maintenance of various spreadsheets, meeting coordination and set-up as required, preparation of meeting agendas and meeting notes, and org charts for the team.

• Support business development efforts by helping to track market opportunities, maintain subconsultant and client contact information, and coordinate pursuit timelines across the studio's four practice areas

• Maintain and update a library of project case studies, qualifications, staff resumes, boilerplate content, and visual assets that reflect the studio'sexpertise

• Support thought leadership initiatives including conference presentations, published articles, social media content, and speaker preparation

• Help track business development pipeline activity, pursuit deadlines, and related budgets

• Collaborate with teamstocraft thoughtful, well-designed project deliverables andcompelling client-facing materials

• Developstandardizedtemplatestoenhance efficiency and consistency across the studio’s service offerings

Your Qualifications

• Bachelor's degree; preference for degree inGraphic Design, Marketing, Communications, Urban Planning, or a closely related field

• 5or more years of experience in an administrative,marketing, business development, or communications role, preferably within an architecture, planning, engineering, or design firm

• Experience supporting the development of client-facing presentations and interview materials

• Graphic design skillsstronglypreferred;submission ofvisual work sampleshighlyencouraged

• Familiarity withRFP/RFPresponses andprocesses

• Strong written and verbal communication skills

• Proficientin Microsoft Office (Word, Excel, Outlook, PowerPoint)and Adobe Creative Suite (InDesign+); these are core, daily tools for this role

• Experience with CRM platforms and pursuit tracking tools (Salesforce or similar)

• Ability to manage multiple deadlines simultaneously in a studio environment with a collaborative, solutions-oriented attitude