Facilities Manager

ESSENTIAL RESPONSIBILITIES / DUTIES:

Principal Duties and Responsibilities

• Participate in the management of the hospital’s abatement and internal construction projects

• Participate in Pre-construction Risk Assessment (PCRA management). The position provides support related to the PCRA program including managing PCRA meetings and databases, auditing sites, and providing education to contractors and internal stakeholders.

• Life Safety Code Compliance: Assist in NFPA Life Safety Code (LSC) compliance activities, including oversight of audits of required fire and smoke barrier walls, inspections of doors, and LSC code interpretation support.

• Hospital, Construction, and BMC Facilities Laboratory Inspections: Conduct periodic inspections of hospital areas including inpatient, support and ancillary services environments, construction sites, and laboratories in accordance with federal, state, and local government regulations and agencies’ policies.

• Works with Facility Managers to oversee the Preventative Maintenance program and ensure that work is being completed by the required time restrictions. File all paperwork as necessary.

• Manages trade union staff according to the collective bargaining agreement. Guides medical center interpretation of Union agreement and leads efforts to refine and improve workforce satisfaction, productivity and efficiencies through effective continuous improvements in union agreements and processes.

• Direct the daily maintenance operations of assigned staff, buildings, etc.

• Cover for colleagues who may be temporarily indisposed.

• Triage of work requests, proper work assignments, and financial implications.

• Fill out and file all Infection Control Risk Assessments (ICRA’s) prior to beginning physical plant alterations or maintenance work in occupied areas that could compromise patient care.

• Full Implementation of hospital wide Plan for Improvement and risk assessment process.

Safety

• Ensures that all job duties are performed in accordance with all accepted and standard safety procedures to ensure that a safe and comfortable environment is maintained for patients, visitors, tenants, employees, vendors, staff and students.

• Up to date with all current regulations regarding working in an active hospital environment. 

• Responsible for ensuring all standard Hospital safety regulations as well as those of all regulatory authorities having jurisdiction are followed.

• Ensures safe and clean working environments in order to eliminate accidents and abide by Boston Medical Center and departmental policy and procedures.

Behavioral (Universal) Performance Standards

• Conforms to hospital standards of performance and conduct, including those pertaining to patient rights, so that the best possible customer service and patient care may be provided.

• Utilizes hospital’s behavioral standards as the basis for decision making and to support the department’s and the hospital’s goals.

• Follows established hospital infection control and safety procedures.

Develops competencies as related to position.

Performs all other duties as needed.

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

JOB REQUIREMENTS

EDUCATION:

• Bachelor’s degree in Engineering or related discipline.

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:

• Possess and maintain a current, valid Massachusetts driver's license and successfully complete a motor vehicle driving records check

• Construction Supervisor’s License is also preferred.

EXPERIENCE:

• High school diploma/GED – 5-7 years of experience in facilities management required.

• Bachelor’s degree – a minimum of 3 years of related experience required.

KNOWLEDGE, SKILLS & ABILITIES (KSAs):

• Comprehensive knowledge of buildings and equipment required.

• Ability to foresee problems, implement solutions, and complete ordinary repairs in a timely manner required.

• Ability to understand and analyze complex technical documents, blueprints, contracts, specifications, energy reports and charts of accounts.

• Full understanding of purchasing and negotiating functions, and ability to create and analyze complex documents.

• A high level of analytical ability is needed due to the complexity of problems encountered.

• Effective Business English skills with the ability to communicate professionally with a wide variety of people at different levels of the organization.

• Proficient with standard Microsoft programs (i.e. MS Word, Excel, PowerPoint, Outlook) and web browsers.

• Ability to follow and give oral and written instructions in English and ability to read, comprehend, and work from plans and blueprints.

• Highly organized and ability to maintain proper productivity and work flow for multiple projects.

• Must be a team player and able to maintain cooperative working relationships.

• Demonstrated sensitivity to and respect for a diverse population.

• Must be able to perform physical activities, such as, but not limited to, lifting equipment (up to 50 lbs. unassisted), bending, standing, climbing or walking. Must be able to safely use manual tools and power equipment common in the trade. Must be able to safely handle hazardous materials.

• Experience in medical/hospital setting - preferred.

• Experience with research setting particularly experience with BSL-2 & 3 lab environments - preferred.

• Knowledge of applicable codes and regulations related to facilities, residential facilities in a hospital setting and building system operations.