Buyer is responsible for end‑to‑end strategic sourcing, purchasing and category management for IT Software, Hardware, and Telecommunications.
Buyer will support defining and executing category strategies, lead complex sourcing and negotiations, and partner closely with IT, Finance, Legal, and business leaders to optimize cost, reduce risk, and enable technology outcomes at scale.
This role ensures that both sourcing & purchasing activities are processed efficiently, accurately, and in alignment with company policies.
Essential Duties and Responsibilities
Strategic Sourcing
- Own and execute multi‑year sourcing strategies across IT software, hardware, and telecom categories, aligned to enterprise technology roadmaps and financial objectives
- Lead RFPs/RFIs and competitive sourcing events, establishing robust evaluation frameworks that balance cost, capability, risk, and long‑term value
- Partner with IT, Legal, Finance, and business stakeholders to translate technical and operational requirements into effective commercial strategies
- Lead enterprise‑level negotiations , including MSAs, software license and SaaS agreements, hardware purchase and support contracts, telecom services, SOWs, and change orders
- Drive commercial governance for renewals, ensuring early planning, demand validation, and data‑driven decision making to mitigate budget and pricing risk
- Conduct spend, contract, and pricing analysis, develop executive‑ready recommendations, and present sourcing strategies and outcomes to Procurement and IT leadership
Category Management & Value Creation
- Develop and continuously refine category strategies that deliver measurable value through demand management, supplier consolidation, pricing optimization, and alternative sourcing models
- Serve as a trusted advisor and subject‑matter expert for IT sourcing across software, hardware, and telecom, influencing decisions at director and VP levels
- Monitor internal demand signals and external market trends (SaaS pricing models, AI consumption‑based pricing, hardware cycles, telecom market dynamics) and convert insights into actionable initiatives
- Identify and execute pipeline opportunities that improve total cost of ownership (TCO), strengthen contractual protections, and enhance flexibility
Supplier & Performance Management
- Own strategic supplier relationships, driving accountability for cost, service levels, innovation, and contractual compliance
- Lead quarterly and annual business reviews with key suppliers to assess performance, risks, and continuous improvement opportunities
- Manage supplier escalations, dispute resolution, and corrective action plans as needed
- Drive supplier rationalization and entitlement strategies to reduce complexity and maximize leverage
Contract & Governance Management
- Ensure contracts accurately reflect negotiated pricing, commercial terms, deliverables, and risk protections
- Partner with Legal to standardize and improve sourcing and contract lifecycle processes, templates, and governance models
Maintain strong alignment between Procurement, IT, and Legal to support audit readiness and compliance.
Purchasing Tasks:
- Purchase Order Processing:
- Create and process purchase orders (POs) based on approved requisitions and ensure accuracy in details such as quantity, pricing, and delivery terms.
- Submit POs to suppliers and follow up on confirmation and delivery schedules.
- Ensure timely and accurate updates in procurement software or ERP systems.
- Vendor Communication:
- Communicate with suppliers to confirm orders, delivery times, and product availability.
- Resolve any basic issues related to orders, including delivery delays, invoice discrepancies, and item shortages.
- Maintain professional and positive relationships with vendors.
- Invoice Verification:
- Work with the finance and accounts payable teams to verify that supplier invoices match purchase orders and resolve any discrepancies.
- Ensure timely processing of invoices for payment to suppliers.
- Administrative Support:
- Provide general administrative support to the purchasing department, including filing, responding to inquiries, and assisting with supplier documentation.
- Assist with preparing reports on procurement activities such as open orders, delivery schedules, and purchase spend.
- Compliance and Policy Adherence:
- Ensure all purchasing activities comply with company policies and procedures.
- Support the team in ensuring that purchasing follows ethical standards and regulations.
- Continuous Improvement:
- Identify areas where the purchasing process can be streamlined and suggest improvements.
- Participate in training sessions to improve procurement knowledge and skills.