The Administrative Assistant is responsible for supporting all day‑to‑day activities undertaken by the EVP, International Marketing. This globally focused role includes managing schedules, coordinating meetings, and handling travel arrangements. Additional responsibilities include preparing presentations, tracking key action items, and liaising directly with senior‑level stakeholders both internally and externally across all international territories.
Essential Responsibilities:
- Manage complex schedules and coordinate meetings with internal and external parties across multiple time zones using multiple calendars; anticipate conflicts and proactively resolve issues, often balancing the strict demands of high‑level filmmakers and studio executives
- Compile meeting agendas for weekly Senior Management Team meetings
- Coordinate travel schedules and arrangements, and collect required travel documentation
- Build presentations in Microsoft PowerPoint/Keynote for meetings, conferences, and events
- Establish and maintain positive relationships with internal teams and key external clients
- Maintain proper recordkeeping and filing systems for all work
- Compose and type routine email correspondence
- Perform basic administrative tasks such as photocopying and filing
- Handle heavy phone volume; assist other department members as needed and serve as backup for the marketing team and the desk of the President of International Marketing
- Prepare and process P‑card and expense reports in accordance with divisional travel policy guidelines; ensure timely processing of expenses using the latest electronic systems for corporate credit card payments
- Maintain the highest level of confidentiality in all departmental matter