General Responsibilities:
KULX, the Telemundo station in Salt Lake City, UT is looking for a dynamic Office Administrative Assistant to join the team. This position will report directly to the President and General Manager and will work closely with the Office Manager and all departments. This position also requires maintaining the responsibilities of an administrative assistant and will require a dedicated and disciplined individual to focus on each part of the expected duties.
Job Duties:
- Welcome and assist visitors; deliveries or incoming/outgoing mail. Maintain the front area office in a clean and professional appearance.
- Answer all incoming calls and routing to the appropriate areas/person.
- This position interacts with individuals within and outside the station, must have excellent interpersonal skills including professional phone manner.
- Must have strong attention to detail.
- Must possess excellent organizational skills with ability to multi-task.
- Organize and filing paperwork; includes labeling; photocopying; scanning and distributing to the correct departments. Maintain all supplies in the office including ordering and restocking.
- Place orders for office supplies and manage facilities vendors.
- Schedule office maintenance as needed.
- Assist new employees with badge access, receiving of credit card and electronic devices.
- Assist with and coordinate office events.
- Plan and execute employee engagement activities.
- Attend and assist in station promotions/community events as well as keeping promotional inventory as needed.
- Monitor and report station signals to the engineer. Assist incoming viewer complaints, outages, over-the-air and cable signal outages. Document any viewer concerns and report to the engineer or appropriate department.
- Ability to create innovative presentation decks with expertise.
- Learn NBCU systems and create presentations using MS EXCEL, PowerPoint
- Support ascertainment and marketing efforts to previously untapped, emerging, and traditional brands and businesses to drive revenue through negotiating and selling the value and benefit of TV, mobile, digital, out-of-home and all other multi-marketing platforms.
- Must be willing and able to work a flexible schedule and be available some evening hours as needed for client and community events.
- Assist Technology Manager with coordinating travel arrangements to transmitter sites.
- Assist President and General Manager with travel and entertainment arrangements and Executive Team station visits and presentations.
- Support the EHS (Environmental Health and Safety) program for KULX, including participation in periodic EHS meetings, monthly housekeeping/AED inspections, tracking weekly labor hours, CPR certified if needed for the station and other EHS duties as assigned.
- FCC – prepare children’s programming reports, ensure compliance throughout the year, upload quarterly reports to FCC site, EEO report, look for opportunities throughout the year to support EEO efforts (look for job fairs, sites to post jobs, etc.)