Job Purpose:
The primary function of the Business Affairs Coordinator is to efficiently support Business Affairs executives in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines. Solid time management and multi-tasking skills are essential. Position requires an individual who is highly organized, exhibits excellent judgment, is a self-starter and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally). Additionally, the individual will handle heavy call volume, correspondence, drafting, and invoice processing among other administrative tasks. A high degree of confidentiality and discretion pertaining to all matters and documents is required.
Essential Responsibilities:
- Handle heavy volume of administrative duties as assigning, including but not limited to, scheduling meetings and phone calls, processing expense reports, filming, and arranging travel
- Identify applicable precedent from existing database and draft basic form agreements using templates and relevant precedent for review by Business Affairs executives
- Be primarily responsible for formal correspondence such as agency package letters and letters exercising options for services of production companies and talent
- Run relevant document comparisons
- Distribute and upload documents for completed deals
- Maintain and update of charts, project lists and status reports.
- Participate in updating data management systems
- Develop and implement office systems and procedures, which support the overall department’s needs and those of the executives to which this position reports.
- Act as liaison with all internal and external offices. Ability to strategically problem solve and find solutions, as required.
- Field queries from many departments including distribution, program planning, production operations, finance, legal, marketing, press and talent relations.
- Manage special projects as designated, specifically, dealing with administrative and coordination issues.
- May provide administrative support to other members of the Business Affairs team and handle other matters as needed at the direction of the team’s executives.