Role Summary
The Human Resources & Administrative Coordinator provides comprehensive administrative, coordination, and operational support to the Director of Human Resources and assists the General Manager with key leadership and organizational initiatives. Reporting directly to the Director of Human Resources, this position facilitates daily human resources processes, manages administrative workflows, and supports leadership operations through meticulous organization, consistent follow-through, and sound judgment. This trusted role routinely handles sensitive employee, leadership, and business information within a dynamic work environment.
Key Responsibilities
HR Operations & Administrative Support
- Provide administrative and coordination support for routine HR and people processes, including meeting and logistics coordination, documentation, workflow forms, reporting support, and internal communications.
- Coordinate onboarding and offboarding logistics, including orientation coordination, exit interview scheduling/administration, organization chart updates, and collection of final timecards/timesheets to support payroll processing.
- Help execute recurring HR programs and processes by tracking timelines, organizing materials, supporting communications distribution, and maintaining task follow‑through.
- Manage HR request intake through the Zendesk ticketing system by routing and tracking requests, following up as needed, and serving as backup support to the HR Analyst.
- Assist with HR systems and payroll‑related processes (e.g., SAP, Zendesk, timesheets, payment requests), ensuring accuracy, timeliness, and alignment with established approvals.
Programs, Platforms & Communications
- Maintain internal platforms and shared resources (e.g., SharePoint sites and employee‑facing materials) by organizing content and ensuring information is current and easy to access.
- Manage corporate boards and employee‑facing displays, partnering with multiple teams to ensure posted information is accurate, current, and well organized.
- Lead day‑to‑day execution of the internship program, including intern programming and experience, onboarding and offboarding logistics, evaluations and surveys, and serving as the primary point of contact for interns and managers.
- Serve as the primary administrative coordinator for Environmental Health & Safety (EHS) activities, including documentation management, training coordination, compliance tracking, and partnership with Facilities and corporate stakeholders.
General Manager Administrative Support
- Track leadership action items and follow‑ups and facilitate timely communication across stakeholders.
- Prepare meeting materials and assist with leadership communications and documentation tied to priority initiatives.
- Process expense reports and invoices for the Director of Human Resources and the General Manager in accordance with company policies.
- Handle sensitive employee and business information with discretion; assist with ad hoc projects aligned with leadership and organizational priorities as needed.