JOB SUMMARY
The Coordinator, Technical is primarily responsible for preparing and managing all overall Ride/Show Engineering project correspondence as well as the overall administrative/document controls functions that are critical to the development of large multi-faceted themed attractions and ensuring these are completed in accordance with established policies and procedures. This includes the oversight of all the related project development, facility and construction functions, including accurate and timely entry of Ride/Show action items and/or processes; transmittals, daily reports, project meeting minutes, and tracking systems for the Ride/Show Engineering project team.
MAJOR RESPONSIBILITIES
- Manages various action items or processes. This includes, but is not limited to transmittals for document controls, vendors, and any tier sub contractor; meeting minutes, request for information (RFIs), correspondence, spreadsheets, quality check of directives/potential change orders (PCOs), daily reports. Initiate and close out documentation based on established policies and procedures.
- Coordinates with responsible individuals (RIs) and compliance management in order to track and report status updates to project management on an on-going basis for vendor deliverables.
- Partners with the Legal department to communicate with contractors/vendors as needed by providing project updates, scope revisions and schedule changes to ensure contractors/vendors remain informed on project status at all times.
- Partners with Finance to ensure accurate commitment of project expenditures and to ensure timely and accurate processing of directives and change orders.
- Responsible for identifying ways to improve the efficiency/accuracy of the project documentation process which is critical to maintenance of overall project schedule.
- Prepares overall project correspondence. Assists with the implementation and compliance of established project documentation policies and procedures.
- Works within the project management system for the assigned project; produces and provides correspondence and coordination between Universal and contractors/vendors; and ensures the distribution of fully integrated information across the various project divisions.
- Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDX policy, procedures, training and team member involvement activities.
- Perform other duties as assigned.